Executive Assistant (Calendar Manager)

Executive Assistant (Calendar Manager)

My client, a private investment company is seeking an experienced Executive Assistant to support a senior executive, with a primary focus on managing a complex, high-volume calendar. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and can effectively balance competing priorities. The position also includes travel coordination, project support, and administrative responsibilities. Five days per week in New York City.

Responsibilities

Executive Support & Calendar Management

• Manage a complex calendar, coordinating meetings across multiple stakeholders and time zones.
• Serve as a key point of contact for clients, investors, partners, board members, and senior leaders.
• Anticipate scheduling conflicts and prioritize executive commitments.

Meeting & Project Coordination

• Prepare presentations, reports, spreadsheets, and other meeting materials.
• Coordinate meeting logistics and partner with administrative teams across the organization.
• Support special projects and strategic initiatives, ensuring timely execution.

Travel & Administrative Support

• Coordinate domestic and international travel arrangements and itineraries.
• Process expense reports, invoices, and other administrative tasks.

Qualifications

• 5–10 years of experience supporting C-suite executives, preferably within finance, investment management, or other professional services environments.
• Proven experience managing complex calendars and executive priorities.
• Strong organizational, multitasking, and problem-solving skills with exceptional attention to detail.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office, including Excel.
• Bachelor’s degree preferred.

Salary: 150-165K

5 days in office, West Chelsea, NYC