Executive Assistant to CEO at Robotics Firm

A robotics firm located in the SoMa area of San Francisco is looking for an Executive Assistant to the CEO. The firm is a well-funded startup. It is currently a staff of 4 employees and the role is 5 days in office.

About the Job:

• Coordinate and prioritize meetings for the CEO
• Vet and prioritize the CEO’s emails and respond on behalf of the CEO
• Compose and prepare confidential correspondence
• Prepare materials for meetings; internal,
• Attend meetings and take notes
• Serve as the first point of contact for the executive office
• Make suggestions and implement software updates help manage databases like a CRM
• Coordinate Board meetings, prepare agendas and other materials for the meetings and follow up on action items
• Maintain a busy calendar (business and personal) and prioritize on CEO’s behalf and make sure the CEO’s day runs smoothly
• Coordinate complex travel arrangements
• Process expense reports
• Run the office: order lunches, cars and office supplies
• Make reservations and appointments for the CEO
• Some off-hour availability required

About You:

• Minimum of 7 years of experience supporting a CEO, VC or PE background a plus
• BA/BS from a college or university
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Experience using Slack
• Strong communication skills: written and verbal
• Strategic thinker
• Tech savvy
• Understand the importance of confidentiality and trust when supporting a CEO
• Polished, professional demeanor and the gravitas to interact with high-level executives
• Outstanding communication skills

Salary, Benefits (medical, dental, vision), Paid Vacation

Hours: 9am-5pm