Executive Assistant to a Confidential Senior Executive

The Role: Executive Assistant to a Confidential Senior Executive

Location: New York, NY | Hybrid

Industry: Technology

Compensation: $145,000-$160,000 base salary DOE + bonus + benefits

A high-growth technology company is seeking an experienced Executive Assistant to support a highly respected senior executive in a dynamic and fast-paced environment. This is a career-defining opportunity for a seasoned executive support professional who thrives on being a trusted business partner, anticipates needs before they arise, and brings exceptional judgment, discretion, and organizational expertise to every aspect of their work.

About the Role: As Executive Assistant to a senior leader, you will be responsible for ensuring seamless day-to-day operations and providing thoughtful administrative partnership that enables executive effectiveness. You will act as a key liaison across the organization, managing critical schedules, communications, and priorities while maintaining a high degree of confidentiality and professionalism.

This role is ideal for someone who enjoys working in a fast-moving technology environment and takes pride in creating structure, efficiency, and clarity amid competing demands.

Key Responsibilities:

• Manage a complex and ever-changing executive calendar, prioritizing meetings, appointments, and strategic business commitments
• Coordinate internal and external meetings across multiple stakeholders, time zones, and schedules
• Provide proactive inbox management, including email triage, prioritization, and follow-up coordination
• Partner closely with the executive to manage shifting priorities and ensure critical action items are addressed
• Prepare meeting materials, agendas, briefing documents, and relevant background information
• Coordinate domestic and international travel arrangements, itineraries, and related logistics
• Track and manage expenses, approvals, and administrative processes
• Serve as a trusted liaison between the executive and senior leaders, clients, and external partners
• Exercise exceptional discretion when handling confidential business and personnel information
• Facilitate effective communication and follow-through across projects and executive initiatives

Ideal Candidate:

• 8+ years of executive support experience, including direct support of C-level or senior executives
• Previous experience in a technology or high-growth environment strongly preferred
• Exceptional calendar management skills with the ability to navigate competing priorities seamlessly
• Strong experience with inbox management and communication coordination
• Outstanding verbal and written communication skills
• Highly organized with exceptional attention to detail and follow-through
• Demonstrated ability to exercise sound judgment and maintain strict confidentiality
• Proactive, resourceful, and capable of anticipating executive needs
• Comfortable working independently while building strong relationships across all levels of an organization
• Advanced proficiency with Microsoft Office, Google Workspace, and modern collaboration tools

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

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