Executive Assistant

Executive Assistant

**VouDuo Huntington Beach, CA** **Full-time, on-site 40 hours per week**

Pay: $25–$35 per hour, depending on experience and qualifications

About VouDuo

VouDuo helps engineering and manufacturing companies deploy and manage enterprise engineering software. We also develop software that simplifies the administration of complex technical environments.

We’re a small, growing company looking for an Executive Assistant who wants to take ownership, build their skills, and grow with us.

About the Role

Your main responsibility is to help our co-founder stay focused, organized, and on top of commitments while helping the team keep work moving.

This role requires someone comfortable asking questions, following up, and respectfully saying, “This needs your attention.” You’ll have leadership’s backing to keep priorities visible, request updates, and flag issues before they become bigger problems.

You don’t need to arrive as a seasoned Executive Assistant. We’re looking for someone dependable and proactive who can learn the business, exercise good judgment, and take on greater responsibility over time.

What You’ll Do

• Organize daily and weekly priorities with our co-founder.
• Manage calendars, schedule meetings, and protect focused work time.
• Track commitments, deadlines, and outstanding tasks.
• Take meeting notes and document decisions, next steps, and who owns each action.
• Follow up with leadership and team members to keep work moving.
• Help organize incoming requests and identify what needs attention.
• Draft professional emails and coordinate routine communications with customers, vendors, and partners.
• Keep documents and business information organized and easy to find.
• Coordinate travel, appointments, and routine office needs.
• Suggest and implement practical improvements to how we stay organized.

Authority and Growth

You’ll have the authority to coordinate schedules within agreed priorities, request progress updates, follow up on deadlines, and raise concerns directly with leadership.

As you learn the business and demonstrate sound judgment, you’ll gain greater independence and ownership of executive support and internal coordination. We want this person to grow with VouDuo, with opportunities to advance into a Senior Executive Assistant role.

Responsibilities and compensation will be reviewed as your contribution and the role develop.

What We’re Looking For

• Strong organization and dependable follow-through.
• Clear, professional written and verbal communication.
• Confidence speaking up and respectfully pushing back when priorities conflict.
• Good judgment and discretion with confidential business and customer information.
• Comfort using email, calendars, spreadsheets, shared documents, and task management tools.
• Attention to detail and the ability to adapt when plans change.
• A willingness to learn and take initiative without waiting for every step to be assigned.

Experience in administration, office coordination, customer service, project coordination, or executive support is helpful. Previous Executive Assistant experience is welcome but not required. A college degree or technical background is not required.

Pay and Benefits

• $25–$35 per hour, depending on experience and qualifications.
• Full-time, on-site schedule of 40 hours per week.
• 401(k) with an employer match of up to 3% of eligible compensation, subject to plan terms.
• Medical insurance is not currently offered.

How to Apply

Apply through LinkedIn with your résumé and a short note describing a time you helped someone stay organized, followed through on a difficult task, or improved a process.

• VouDuo is an equal opportunity employer.