Executive Assistant / Operations Coordinator

Position Overview

Hooks Industries Inc. is seeking a highly organized, dependable, and proactive Executive Assistant / Operations Coordinator to support the CEO and assist with daily business operations across multiple companies and projects.

This is not a traditional desk-only assistant role. This position requires occasional local travel throughout Greater Cleveland and surrounding areas.

The ideal candidate will serve as a trusted operational partner capable of assisting with administrative duties, scheduling, project coordination, client communication, office support, vendor coordination, and occasional local field assignments.

This position offers significant growth opportunities as the company continues to expand across business consulting, property management, commercial real estate, vending operations, and specialty projects.

Primary Responsibilities

Executive Support

• Manage CEO calendar and scheduling
• Coordinate meetings, calls, and appointments
• Prepare meeting agendas and notes
• Monitor and organize email communications
• Track action items and follow-up tasks
• Assist with document preparation and organization

Operations Coordination

• Assist with project tracking and task management
• Maintain company records and digital filing systems
• Coordinate with vendors, contractors, and service providers
• Assist with onboarding new clients
• Help maintain operational procedures and documentation
• Support company initiatives and special projects

Administrative Functions

• Answer and route inquiries
• Assist with data entry and reporting
• Manage office supplies and administrative needs
• Organize company files and records
• Assist with contract and document management

Local Field Support

• Run occasional business-related errands
• Attend meetings on behalf of management when appropriate
• Assist with property-related visits and documentation
• Deliver or pick up documents when necessary
• Support local networking events and business functions
• Conduct site visits and collect information for company projects

Preferred Qualifications

• Minimum 2 years administrative, executive support, office management, or operations experience
• Strong organizational and time management skills
• Excellent verbal and written communication
• Professional demeanor and sound judgment
• Ability to manage multiple priorities simultaneously
• Strong problem-solving abilities
• Proficiency with Microsoft Office and Google Workspace
• Experience with CRM systems preferred
• Valid driver’s license and reliable transportation
• Ability to maintain confidentiality

Growth Opportunity

This position is designed to grow alongside the company.

Strong performers may have opportunities for advancement into:

• Operations Manager
• Executive Operations Manager
• Director of Operations
• Other leadership positions as the organization expands

About Hooks Industries Inc.

Hooks Industries Inc. is a diversified business management and consulting company focused on helping businesses, properties, and projects operate more efficiently and strategically. Our work spans consulting, operations management, property management, commercial real estate, vending operations, and specialty business ventures.

We are building for the long term and seek team members who value professionalism, accountability, growth, and making a meaningful impact.

Pay: $18.00 - $22.00 per hour

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Cleveland, OH 44105