Executive Assistant

The Executive Assistant supports an individual executive or small number of executives in their day-to-day office activities. This job works across all lines of business to ensure business needs are met for assigned executives, including assistance with team communication, travel plans, expense reports and all other requests by executive members. Working under limited supervision, this job provides administrative support to one or more executives.

Key Responsibilities and Duties

• Schedules meetings/calls for executives, along with providing assistance with agendas and material gathering as needed.
• Maintains leadership team calendars including coordination of staff meetings and meetings with external organizations.
• Assists with communication efforts upon request, including sending communications on behalf of leadership team.
• Acts as a liaison between executives and internal departments, ensuring effective communication and cohesion within the office environment.
• Coordinates travel arrangements for executives, both globally and domestically.
• Processes expense reports for leadership and direct reports, ensuring compliance with company travel policies and other expense-related policies and procedures.
• Obtains and organizes information for use in conferences, speeches, and reports as requested by the executive.
• Maintains confidentiality of all corporate, personnel and research matters.
• Trains, delegates, and reviews the work of other executive assistants.

Educational Requirements

• Vocational and/or Technical Education Preferred

Work Experience

• 3+ Years Required; 5+ Years Preferred

Physical Requirements

• Physical Requirements: Sedentary Work

Career Level
4IC

Required Experience:

• 3+ years of experience as an Administrative Assistant, Executive Assistant or Business Manager

Preferred Experience:

• 5+ years of experience as an Administrative Assistant, Executive Assistant or Business Manager
• Excellent interpersonal skills with the ability to build strong relationships across all levels of the organization.
• Exceptional organizational and time-management skills with the ability to manage multiple competing priorities.
• A proactive approach to problem-solving and decision-making.
• Strong written and verbal communication skills, including experience drafting executive-level correspondence.
• Proven ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) as well as Teams, Concur, and Workday.
• Experience or curiosity of learning and using AI
• Demonstrated ability to thrive in a high-pressure fast-paced environment.
• Experience supporting Marketing line of business

Related SkillsAccountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail-Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel Expertise

Anticipated Posting End Date:

2026-10-31Base Pay Range: $37.60/hr - $48.08/hr

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.  In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans).

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Company Overview

Every worker deserves a secure retirement. For more than 100 years, TIAA has delivered it for millions of people. Founded to help educators retire with dignity, today weʼre a market-leading retirement company fueled by world-class asset management. But weʼre not just another legacy financial services firm. Weʼre fighting harder than ever before for our clients and the many Americans who need us.

Our Culture of Impact

At TIAA, we’re on a mission to build on our 100+ year legacy of delivering for our clients while evolving to meet tomorrow’s challenges. We equip our associates with future-focused skills and AI tools that…