Executive Assistant to Founder & CEO

About BYou Laser Clinic

BYou Laser Clinic is a growing medical aesthetics and laser clinic dedicated to delivering exceptional client experiences, outstanding results, and a high standard of care.

As we continue to grow, we’re looking for an exceptional Executive Assistant to the Founder & CEO who is highly organized, proactive, polished, and genuinely enjoys being the person who keeps everything moving.

This is a high-trust, high-visibility position for someone who thrives in a fast-paced environment and enjoys working closely with a business owner.

The Role

As Executive Assistant to the Founder & CEO, you will be a trusted partner in managing the CEO’s time, priorities, communication, and day-to-day business activities.

You will act as the right hand to the Founder & CEO, helping create structure, staying ahead of priorities, following up on commitments, and ensuring important details never fall through the cracks.

The ideal candidate is someone who doesn’t simply wait for instructions. You anticipate what is needed, identify problems before they become problems, and take ownership from start to finish.

You are confident, professional, discreet, highly organized, and comfortable interacting with employees, clients, vendors, business partners, and other senior stakeholders.

Executive Support

• Manage the Founder & CEO’s calendar, appointments, meetings, and competing priorities
• Proactively organize and protect the CEO’s time
• Prepare the CEO for upcoming meetings by ensuring agendas, documents, reports, and relevant information are ready
• Attend meetings when required, take detailed notes, and convert discussions into clear action items
• Maintain and follow up on the CEO’s task list and outstanding commitments
• Track deadlines and deliverables across the business
• Follow up with team members, vendors, and external partners on outstanding items
• Prepare correspondence, presentations, reports, proposals, and other business documents
• Draft professional emails and communications on behalf of the CEO
• Coordinate meetings and communications with internal and external stakeholders
• Coordinate travel arrangements, itineraries, reservations, and logistics when required
• Manage confidential business, financial, employee, and personal information with absolute discretion
• Maintain organized digital files and records across Microsoft 365 and SharePoint
• Help the CEO stay focused on high-value priorities by managing administrative details proactively

Business & Project Coordination

• Act as a central point of coordination for projects initiated by the Founder & CEO
• Track projects, deadlines, responsibilities, and next steps
• Maintain project plans and task lists using Asana or similar project-management software
• Follow up with team members to ensure commitments are completed on time
• Identify delays, gaps, or potential issues and bring them to the CEO’s attention early
• Prepare weekly or monthly status updates for leadership
• Support special projects, business initiatives, and growth opportunities
• Assist with research, data gathering, and preparation of decision-making materials
• Help turn the CEO’s ideas into organized action plans

Communication & Relationship Management

• Serve as a professional and responsive point of contact between the CEO and key stakeholders
• Communicate confidently with employees, clients, vendors, consultants, and business partners
• Maintain a high level of professionalism and confidentiality in all interactions
• Ensure important communications are followed through to completion
• Build positive working relationships across the organization
• Represent the CEO and BYou Laser Clinic with professionalism and warmth

People & HR Support

While the primary focus of this position is executive support, the role will also assist with selected HR and people-related responsibilities, including:

• Supporting recruitment coordination, interview scheduling, and onboarding
• Maintaining employee documentation and records
• Coordinating employee communications and announcements
• Supporting staff meetings, training, and team events
• Assisting with employee recognition and engagement initiatives
• Tracking training, certifications, and other employee requirements
• Supporting payroll preparation and benefits administration
• Assisting with HR projects and documentation
• Supporting the CEO with confidential employee-related matters

What We’re Looking For

We’re look…