Executive Assistant

Who you are

• If you’re highly organized, relentlessly detail-oriented, proactive, and energized by helping a company grow, we’d love to meet you
• 4+ years of Executive Assistant experience supporting senior executives
• Previous experience supporting a Chief Revenue Officer, Head of Sales, Founder-led sales organization, or similarly customer-facing executive is required
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Comfortable operating in a fast-paced startup environment with shifting priorities
• Highly proactive and able to work independently
• Ability to influence without authority and keep people accountable to deadlines
• Strong judgment and discretion when handling sensitive information
• Experience coordinating complex calendars and external stakeholder meetings
• Willingness to occasionally travel and support company events as needed
• Love being the person who knows what’s happening before everyone else does
• Get satisfaction from turning chaos into order
• Aren’t afraid to send the follow-up, ask the hard question, or push for an answer
• Take pride in being incredibly organized
• Enjoy working alongside ambitious people building something meaningful
• View every problem as solvable with the right amount of persistence and creativity

What the job involves

• We’re looking for an exceptional Executive Assistant to support our CEO. This is not a traditional calendar-management role
• Our CEO is deeply involved in founder-led strategic partnerships, fundraising conversations, and company leadership. Success in this role requires someone who can operate as the CEO’s force multiplier—keeping priorities moving, creating leverage, and ensuring critical conversations don’t fall through the cracks
• You’ll spend a significant portion of your time supporting new partnerships and existing partnership efforts by coordinating meetings, managing follow-ups, tracking outreach, and helping maintain momentum across a wide range of external stakeholders
• You’ll need to be comfortable applying pressure when necessary, tracking down information, and ensuring the right people are moving with urgency
• Manage and optimize the CEO’s complex calendar and priorities
• Coordinate internal and external meetings across multiple stakeholders and time zones
• Prepare meeting materials, agendas, and briefing documents
• Help ensure action items and commitments are captured and completed
• Serve as a trusted gatekeeper and strategic partner to the CEO
• Provide ad-hoc personal administrative support and lifestyle management
• Coordinate meetings with prospective customers, partners, investors, and advisors
• Drive scheduling across busy executives and external stakeholders
• Track meeting requests, follow-ups, and next steps
• Partner closely with Sales, Partnerships, and Leadership teams to keep opportunities moving
• Help maintain CRM hygiene and sales process discipline
• Proactively chase down information and remove bottlenecks that could slow deals
• Create systems and processes that help the CEO operate more efficiently
• Maintain organization across key initiatives and strategic projects
• Anticipate needs before they become urgent
• Help prepare for board meetings, leadership meetings, offsites, and customer events
• Act as a true partner and life-optimizer, managing everything from complex business calendars to occasional personal scheduling and logistics so the Executive can operate at peak productivity
• Our CEO’s time is one of Clair’s most valuable resources. The person in this role will have a direct impact on how quickly we build relationships, close partnerships, and execute on the opportunities in front of us
• You’ll have a front-row seat to company-building, work closely with senior leadership, and help shape the next chapter of Clair’s growth

Benefits

• 100% Medical, Dental, & Vision Coverage, with option to extend to your family
• Fully-paid parental leave
• Company-sponsored 401k, HSA, and FSA
• Unlimited vacation
• Work from home setup allowance
• Access to your earnings every day on Clair
• Company-sponsored short-term and long-term disability insurance