Studio Coordinator / Executive Assistant

Studio Coordinator / Executive Assistant

Location:

London, UK (Studio-based): 110 Gloucester Ave, NW1 8HX

Hours:

Part-time, 3 days/week — with potential to grow

Reports to:

Wren Loucks, Founder & Creative Director

About Be-Kin

Be-Kin is an interior design studio based in London. We work with clients to create considered, beautifully crafted spaces — and we’re growing. As our studio expands, we’re looking for a highly organised and client-focused individual to help us work at our best.

The Role

This is a pivotal role that sits at the heart of the studio. You’ll be the first point of contact for clients, the engine behind our day-to-day operations, and the person who ensures nothing falls through the cracks. Part executive assistant, part studio coordinator — you’ll keep our projects, people, and communications running smoothly so our creative team can focus on delivering exceptional design.

Key Responsibilities

Client & Communications Management

•       Act as first point of contact for new and existing client enquiries

•       Manage client correspondence with warmth, professionalism, and timely follow-up

•       Prepare proposals, contracts, and meeting notes

•       Maintain and update our CRM / project management system

Studio Operations

•       Manage the diary and scheduling for Wren Loucks and wider team

•       Review project programmes and schedules with the design team, to ensure they are working efficiently.

•       Review the designers time sheets and deliverables, working with them to establish key objectives each month.

•       Ordering office supplies (paper, printing ink, etc.) as needed and coordinating with the cleaner and sub-contractors to keep the studio organised and tidy.

•       Organising supplier showrooms and CPD for the design team from time-to-time.

Finance Support

•       Client Invoicing: Work with our finance team to raise client invoices and prepare monthly progress reports

•       Project Budgets: Track project budgets and flag any variances to Wren Loucks

•       FF&E: Liaise with the design team and finance team to organise the procurement of FF&E, maintaining tidy records.

•       Receipts and Records: Maintain organised records for the studio’s accountant

What We’re Looking For

•       Previous experience in a creative, design, or interior/architecture studio environment (strongly preferred)

•       A natural communicator who is warm, confident, and professional with clients

•       Exceptionally organised with strong attention to detail

•       Proactive and self-managing — you take initiative rather than wait to be told

•       Comfortable with project management tools (e.g. Asana, Excel, Harvest)

•       Familiarity with basic bookkeeping or invoicing tools (e.g. Xero)

•       Discreet, dependable, and a genuine team player

Nice to Have

•       Experience in interior design, architecture, or a luxury/high-end creative sector

•       Familiarity with Estimac/EstiPC

•       Familiarity with InDesign

•       An eye for design and an appreciation for beautiful spaces

What We Offer

•       A creative, collaborative studio environment with a talented close-knit team

•       Flexibility and genuine work-life balance

•       The opportunity to grow with the studio as it expands

•       A role where your contribution is seen, valued, and directly impactful

How to Apply

Please send your CV and a cover note (no more than a page) telling us why this role is right for you, and what you’d bring to Be-Kin. We’re less interested in a formal letter and more interested in hearing how you think and communicate — so write in your own voice.

[email protected]