Executive Assistant.

Duties

The Executive Assistant

• Maintains the supervisor’s daily and long-range calendars. Determines the priority of appointments, briefings, and meetings requiring the supervisor’s personal attention and coordinates appropriate coverage when necessary.
• Serves as point of contact between high officials of the Department of Transportation, Congress, and other government agencies, officials of the maritime industry, foreign groups and others. Receives requests, inquiries, and comments and determines the nature and importance of the information
• Tracks incoming suspense correspondence by maintaining an accurate suspense status listing. Ensures timely completion of actions and reviews completed actions for priority, content, security markings, and appropriate staff coordination.
• Performs research from a variety of sources such as regulations, memoranda, orders, circulars, reports of special boards and committees, and other reference materials. Research often requires interpretation and adaptation if there are no precise guidelines.

The ideal candidate for this position is an accomplished Executive Assistant with extensive experience managing administrative operations and high-priority DOT, Congressional, and policy actions for senior federal and higher education leadership. They possess expertise in executive calendar management, complex correspondence tracking, regulatory research, and stakeholder relations, while holding an active Secret Clearance and serving as essential Continuity of Operations (COOP) personnel.

Requirements Conditions of employment

• Must meet specialized experience stated in Qualifications section.
• Submit application and resume online by 11:59 PM EST on the closing date.
• Required documents must be submitted by the closing date.

Conditions Of Employment As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance the organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

• SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
• BACKGROUND INVESTIGATION: A background security investigation is required for all selected individuals. Appointment will be subject to the applicant’s successful completion of the security investigation and favorable adjudication. Failure to meet these requirements will be grounds for termination.
• SECURITY CLEARANCE: The position requires a Secret Clearance and serves as essential COOP personnel.
• PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed).
• TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.

Qualifications To meet the minimum qualifications for this position, you meet either the education or specialized experience requirements.

To Qualify For The GS-11 On Experience, You Must Have At Least One Year Of Experience Equal Or Equivalent To The GS-09 It Must Include

• Experience coordinating daily administrative operations for senior managers or executive leadership, including managing calendars, arranging travel schedules, and clearing executive action packages.
• Experience managing incoming and outgoing official correspondence, tracked action/suspense items to ensure timely completion, and reviewed documents for accuracy, policy compliance, and proper staff coordination.
• Experience serving as a point of contact for internal and external stakeholders (such as senior agency officials or external organizations) to receive inquiries, gather background information, and relay organizational positions.

To qualify for the GS-11 on Education alone, you must have:

3 years of progressively higher…