Executive Assistant

Company Description Rancho San Gregorio is a 127-acre regenerative farm located in the Bay Area, dedicated to advancing sustainable agriculture and land stewardship. The team focuses on building healthy soil, supporting local ecosystems, and fostering strong community relationships. By combining innovative technology with farming practices, Rancho San Gregorio works toward a more resilient future for food and agriculture. The farm collaborates with local partners and organizations to promote sustainability, education, and meaningful engagement with the land.

Role Description The Executive Assistant is a full-time, on-site role based in San Gregorio, CA, providing comprehensive administrative and organizational support to leadership. This role manages calendars, schedules meetings, coordinates travel, and prepares expense reports and other documentation. The Executive Assistant handles correspondence, maintains files and records, organizes events and onsite visits, and ensures smooth day-to-day office operations. The role requires proactive communication with internal and external stakeholders, tracking priorities and deadlines, and supporting special projects related to farm operations and community initiatives.

Qualifications

• Demonstrated experience in Executive Administrative Assistance and Executive Support.
• Proficiency in Administrative Assistance, including calendar management and office coordination.
• Ability to prepare, track, and reconcile Expense Reports with accuracy and attention to detail.
• Strong Communication skills for interacting with leadership, team members, and external partners.
• Comfort working in an on-site farm environment and supporting a mission-driven, sustainability-focused organization.
• Solid organizational and time-management abilities, with capacity to handle multiple priorities.
• Proficiency with common office software and productivity tools (e.g., email, calendars, spreadsheets, document management).
• Prior experience supporting senior leaders or in a similar administrative role; experience in agriculture, sustainability, or non-profit settings is a plus.