Executive Assistant

Who we are:

Scout Lab is a creative communications agency building brands that advance humanity forward. We bring ideas to life through strategy, design and comms for companies committed to creating culture. We are looking for an Executive Assistant to support Scout Lab’s Co-Founders on day-to-day management of their schedules, as well as admin, sales and marketing tasks related to the agency.

Role Responsibilities:

Are you great at anticipating the needs of others? Always ready to jump in and help solve problems? Do you color code your books? Keep reading, this role is for you. We are seeking an executive assistant to work alongside busy company founders and become an important part of a fast growing team. This person will perform a variety of tasks, help keep long term projects on track, and handle more urgent requests. An ideal candidate is hyper responsive, thoughtful, self-directed, and has excellent attention to detail. Calendar management

• Inbox management
• Accounting for day-to-day meetings, calls, and movements, both business and personal
• Communicating with teams and assisting with project management
• Facilitating the follow through of business development deals
• Managing and facilitating a large volume of email replies
• Reviewing agreements and reports
• Responding to emails
• Creating meeting briefs and agendas
• Ensuring calendars are on track
• Weekly briefing & prep for the week ahead
• Reminders of key due dates and deadlines
• Copy editing

About you:

Candidates must have 3+ years of Executive or Personal Assistant.

• Required Knowledge, Skills, Abilities include:
• Extremely detail oriented and organized
• Hyper responsive
• Self-motivated, proactive, and forward-thinking
• Highly adaptable
• Confident personality and extremely persistent
• Knowledge of google drive and Monday are a plus
• Diplomatic and tactful
• Maintain a positive attitude and willingness to work with all team members
• Excellent written and verbal communication skills
• Must be able to effectively communicate with all levels of internal and external contacts
• Ability to work independently and multi-task in a fast-paced team environment
• High level of professionalism
• Discrete concerning confidential or sensitive information

Additional Information:

• Job Type: Part time with the opportunity to become full time (opportunity for growth and advancement)
• This is a remote role but candidates must live within the US to be considered.

This Job Is Ideal for Someone Who Is:

Dependable and responsive.

Process-oriented – enjoys keeping others organized and being hyper responsive. to solve problems.

Adaptable/flexible – enjoys doing work that requires frequent shifts in direction.

Great attitude– enjoys working with people.