Executive Assistant

Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support senior leadership by managing daily operations, coordinating schedules, and ensuring seamless communication across departments. The ideal candidate will bring energy, professionalism, and a proactive attitude to help drive efficiency and foster a productive work environment. If you thrive in fast-paced settings, excel at multitasking, and possess excellent communication skills, this is your chance to make a meaningful impact in a rewarding organization.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings for executives with precision and attention to detail
• Handle incoming calls using multi-line phone systems with professionalism and courtesy, directing inquiries appropriately
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents to ensure accuracy and clarity
• Organize files, maintain records, and oversee data entry tasks using tools like Microsoft Office and Google Workspace for efficient information retrieval
• Assist with office management duties including supply procurement, mail distribution, and front desk responsibilities such as greeting visitors and managing visitor logs
• Support bookkeeping activities using QuickBooks or similar software to track expenses and assist with financial documentation
• Provide personal assistance to executives as needed, including travel arrangements, calendar management, and task prioritization

Qualifications

• Proven office management or administrative experience with a strong background in clerical tasks such as filing, data entry, and proofreading
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent computer literacy across Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and basic data entry skills
• Strong customer service orientation with polished phone etiquette and professional demeanor at all times
• Bilingual abilities are highly desirable to support diverse client interactions
• Experience working as a receptionist in medical or dental settings is a plus; familiarity with front desk operations is beneficial
• Personal assistant experience or medical receptionist background preferred for handling sensitive information discreetly
• Demonstrated time management skills with the ability to multitask efficiently while maintaining accuracy in all responsibilities

Join us to be part of an energetic team dedicated to excellence! This role offers an engaging environment where your organizational talents will shine while supporting our leadership’s success. We value proactive individuals who are eager to contribute their skills in office management, customer support, and administrative functions. If you’re ready to take on this exciting challenge—apply today!

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)

Work Location: In person