Executive Assistant – Distinguished Private Equity Firm

Executive Assistant – Distinguished Private Equity Firm

$100,000 – $140k base DOE + Discretionary Bonus + Fully Paid Benefits

A premier Private Equity firm in Midtown is seeking a high-caliber, “roll-up-your-sleeves” Executive Assistant to support 2 Senior Executives at the firm. This is a newly created position designed for an EA who takes immense pride in their work and thrives in a truly collaborative environment.

The firm is known for its exceptional, collegial culture where the administrative team of EAs work as a cohesive unit to back each other up. Though primarily supporting the two executives, the ideal candidate is a team player who is happy to assist wherever needed, from complex global logistics to ensuring the office runs seamlessly.

Location: Midtown, onsite Monday-Friday

Hours: 9:00 AM – 6:00 PM

Key Responsibilities

• Core Executive Support: Manage complex, shifting calendars and coordinate domestic/international travel arrangements and logistics.
• Event Planning & Coordination: Support the planning and execution of internal and external events, including coordinating vendors, catering, guest logistics, and other event-related details.
• Specialized Support: Assist with executive specific workstreams, including managing data within Salesforce .
• Presentation Materials: Utilize PowerPoint to help draft and refine presentations and investor flipbooks; manage ad-hoc projects as they arise.
• Team Collaboration: Work closely with existing EA team to provide seamless coverage across the firm; participate in an “all hands” mentality to meet firm-wide goals.
• Financial Admin: Meticulously track and process expense reports and manage sensitive documentation with absolute discretion.

The Ideal Candidate

• Experience: 7+ years of EA experience within Finance
• Technical Skills: Proficiency in Salesforce and expert-level PowerPoint skills
• Professionalism: High-caliber presence. You understand the importance of the EA role and approach every task—from board materials to office maintenance—with 110% dedication.
• Traits: Hyper-organized, meticulous, and proactive. You are someone who takes notes, anticipates needs, and builds rapport to earn trust and increased responsibility over time.
• Discretion: You have a deep understanding of confidentiality and sensitive information is mandatory.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.