Project Manager Assistant with K2 Industrial Services

Company Overview K2 Industrial Services, Inc., is a full-service industrial cleaning company headquartered in Highland, Indiana. We are committed to safety, operational excellence, and customer service. K2 Industrial Services, Inc., offers turnkey solutions supporting routine maintenance, turnarounds/outages, and capital projects.

K2 Industrial Services’ portfolio of industrial service capabilities provides our clients with an array of benefits. Serving all major industry sectors from a network of facilities, our integrated approach means clients have fewer vendors to manage, administrative tasks are diminished, project timeliness and scheduling are improved, and costs are reduced.

K2 Industrial Services Inc. is part of a family of companies unified by purpose to deliver safe, reliable solutions to our clients’ unique challenges. We are committed to providing superior service and leaving things better than we found them.

Job Overview: We are looking for a detail-oriented Project Manager Assistant to manage the critical administrative and financial workflows of our projects. You will act as the primary link between field operations and the office, ensuring all labor, equipment, and materials are accurately tracked for both customer billing and internal accounting.

• Field & Payroll Tracking: Create daily field tickets and enter payroll and equipment usage into the billing system with high accuracy.
• Customer Budget Management: Monitor actual spending against Customer Purchase Orders to ensure the project remains within the authorized budget.
• Internal Procurement: Request Internal POs for materials and services; perform “receipting” for all purchased items to verify delivery and authorize payment.
• Change Management: Proactively identify deviations from the original scope and request Change Orders as needed.
• General PM Support: Provide administrative backing to the Project Managers, including reporting, scheduling, and other business needs.

Requirements and Education:

• Software Proficiency: High level of experience with Microsoft Excel, Word, and Outlook.
• Financial Literacy: Strong understanding of PO lifecycles (both incoming and outgoing).
• Data Integrity: Exceptional attention to detail in data entry and cross-referencing field data with financial budgets.

Preferred Requirements and Education:

• ERP Expertise: Experience with Vista by Viewpoint is highly preferred; familiarity with similar construction-specific ERP systems is beneficial.

EEO Statement K2 Industrial Services, Inc., is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.