Executive Assistant (Hybrid in Mountain View, CA)

• Please note, that all applicants applying for US job openings must be legally authorized to work in the United States.***

Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.

We are seeking an Executive Assistant on a contract basis to support our Customer’s business needs. This role is hybrid onsite in Mountain View, CA. In office days are Tuesday, Wednesday, Thursday. Responsibilities

• Typically supports a manager, or group of managers.
• Supports manager(s) and their teams; adapts to a global environment.
• Helps coordinate meeting logistics with direct guidance from manager and team.
• May assist other EAs across the team.
• May provide input but very limited decision-making responsibility within an established, well-understood framework.
• Receives day-to-day assistance in prioritizing work from leader; executes with direct guidance.
• Assists with scheduling and coordinating department meetings and events.
• Understands and adheres to travel policy when assisting, compiling and researching travel arrangements — meeting set-up, lodging, transportation, meals.
• Understands and adheres to expense policy when assisting with submitting expense reports; provides administrative support with PO creation/accruals and check requests.

Qualifications

• Calendar & Meeting Management:
• Scheduling and coordinating department meetings and events.
• Basic calendar triage under direct guidance from manager.
• Travel Coordination:
• Booking domestic/international travel against written policy — flights, lodging, transportation, meals
• Compiling and researching travel arrangements and meeting logistics.
• Expense / Financial Support:
• Submitting expense reports in line with policy.
• Administrative support with PO creation/accruals and check requests.
• Tools:
• MS Office / Google Suite.
• Travel and expense platforms (Concur, Amex GBT, or equivalent).
• Outlook/Google Calendar, Slack, web conferencing.
• Working style:
• Executes with direct guidance — this level is not expected to work independently on ambiguous requests.
• Flags exceptions and policy questions to a manager rather than resolving them solo.
• Clear, professional communication with peers and team members.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications. Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.