Executive Assistant

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our Founder. This is a dynamic, high-impact role designed for someone who thrives in a fast-paced, entrepreneurial environment and can seamlessly balance business and personal priorities.

The Executive Assistant will serve as a trusted partner to the Founder, bringing structure, foresight, discretion, and operational excellence to both company and personal matters. Approximately 75% of the role will focus on business support, with 25% dedicated to personal assistance. This is an in person role and works out of our location in Manhattan.

This role requires exceptional follow-through, sound judgment, and the ability to anticipate needs before they arise.

Key Responsibilities

Executive Support

• Serve as the primary gatekeeper to the Founder, ensuring priorities are aligned and executed efficiently.
• Manage and maintain the Founder’s complex and ever-changing calendar, including scheduling meetings, appointments, and events.
• Coordinate internal and external communications on behalf of the Founder, maintaining professionalism and discretion at all times.
• Prepare presentations, reports, contracts, and executive-level correspondence.
• Coordinate domestic and international travel, including itineraries, accommodations, and transportation logistics.
• Assist the broader executive team as needed

Administrative & Project Coordination

• Assist with special projects and strategic initiatives by tracking deadlines, deliverables, and next steps.
• Prepare expense reports and maintain records of executive expenditures.
• Liaise with internal departments and external partners to ensure timely completion of projects and requests.
• Conduct research and gather information to support executive decision-making.

Personal Assistance

• Manage personal calendar appointments and scheduling.
• Provide comprehensive personal support to the Founder and family, including bill pay, appointment scheduling, and vendor coordination.
• Oversee household maintenance projects and service providers.
• Run errands and manage personal logistic
• Coordinate family travel and special events as needed.
• Handle all personal matters with the highest level of discretion and professionalism

Qualifications:

• 3–5+ years of experience supporting a Founder, CEO, or senior executive, preferably within hospitality, real estate development, or construction.
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Superior written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• High level of discretion and integrity; ability to handle confidential information with professionalism.
• Proficiency in Microsoft Office Suite, Google Workspace, and calendar management systems.
• Flexible in scheduling and able to work extended hours if needed.