Executive Assistant & Office Manager

The Role: Executive Assistant & Office Manager

Location: San Francisco, CA | 5 days onsite

Industry: Technology

Compensation: $95,000 - $140,000 base salary DOE + bonus + benefits

An innovative and fast-growing technology company is seeking an Executive Assistant & Office Manager to be the operational heartbeat of its San Francisco headquarters. This is an exciting opportunity for a polished, proactive professional who enjoys balancing executive support with office leadership. The ideal candidate is highly organized, resourceful, and thrives in a fast-paced environment where no two days look the same. This person takes initiative, communicates clearly, and has a natural ability to anticipate needs while creating a productive and welcoming workplace experience.

About the Role: As the Executive Assistant & Office Manager, you will provide high-level support to company leadership while overseeing day-to-day office operations. You’ll serve as a trusted partner, keeping schedules organized, priorities aligned, and the office running seamlessly. This role is perfect for someone who enjoys being at the center of a dynamic team, takes pride in attention to detail, and is known for being responsive, dependable, and solutions-oriented.

Key Responsibilities:

• Manage complex executive calendars, scheduling meetings, coordinating logistics, and anticipating scheduling conflicts
• Serve as a key point of contact for internal and external stakeholders, ensuring professional and timely communication
• Coordinate meetings, team gatherings, offsites, and company events
• Support travel arrangements, itineraries, and expense reporting for leadership
• Oversee office operations including vendor management, office supplies, facilities coordination, and workplace experience initiatives
• Help establish and maintain organized administrative processes that improve efficiency across the organization
• Partner closely with leadership on special projects and ad hoc requests
• Ensure the office environment is welcoming, organized, and reflective of the company culture
• Handle sensitive and confidential information with the highest level of discretion

Ideal Candidate:

• 1 - 4 years of experience in an Executive Assistant, Administrative Assistant, Office Manager, or similar support role
• Strong calendaring and scheduling experience with the ability to manage competing priorities
• Proactive self-starter who takes initiative and follows through with minimal direction
• Excellent verbal and written communication skills
• Highly detail-oriented with exceptional organizational abilities
• Responsive, dependable, and able to adapt quickly in a fast-paced technology environment
• Positive, service-oriented mindset with a collaborative approach to supporting executives and teams
• Proficiency with Google Workspace, Microsoft Office, and common workplace productivity tools

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

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