Executive Assistant

Responsibilities:

• Provide comprehensive administrative support to Managing Director, Kate Thatcher, and to the senior leadership team in our New York studio.
• Coordinate and manage calendars, including scheduling meetings, appointments, and travel arrangements, while ensuring optimal time management and prioritization.
• Serve as the primary point of contact for internal and external stakeholders, screen and direct phone calls, emails, and correspondence, and respond on behalf of the senior leader when necessary.
• Prepare agendas, materials, and presentations for meetings, take meeting minutes, and distribute them to relevant parties when necessary.
• Arrange meeting logistics, including booking venues, coordinating catering, and setting up audio-visual equipment.
• Arrange travel arrangements, including flights, accommodations, and ground transportation, for senior leaders and occasionally other team members as required.
• Draft, proofread, and format reports, presentations, and other business documents. Conduct research and gather relevant information to support the senior leaders in decision-making.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Build and maintain positive relationships with internal and external stakeholders, including clients, board members, and staff, to ensure effective collaboration and communication.
• Review, track, and reconcile expense reports, ensuring adherence to company policies and procedures.
• Assist with special projects, research initiatives, and ad hoc tasks as assigned by the senior leaders, demonstrating flexibility and willingness to go above and beyond.
• Track and coordinate senior leaders’ continuing education and maintain all professional licenses.
• Provide support to the Talent Manager and/or Office Coordinator. Provide support in recruitment, on-boarding coordination, and record keeping. Assist with publishing job postings and coordinating interviews. Organize career fairs and ensure firm representatives are prepared for attendance at fairs.
• Provide general administrative support, including filing, data entry, organizing documents and other tasks as required.

 

Typical Years of Requisite Experience: 5+ years

 

Critical Technical Skills and Certifications:

Proficiencies

• Strong verbal and written communication skills
• Strong graphic skills
• High levels of professionalism and confidentiality

Software

• Advanced knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Adobe In-Design (Preferred, not required)

Licensure/Certifications/Education

• Associate or bachelor’s degree preferred
• Notary Public preferred

Our Offerings 

At Perkins&Will, we are committed to supporting the well-being and growth of our team members. We offer a comprehensive benefits package that includes: 

• Medical, dental, and vision insurance
• Wellness programs and mental health support
• Short- and long-term disability (STD/LTD)
• Life insurance
• 401(k) retirement plan
• Generous paid time off (PTO)

Our employee experience is enriched by a hybrid and flexible work environment, enabled by advanced technology and collaborative tools. Our hybrid model will empower you to balance your life and work commitments. 

 We also provide: 

• A professional development stipend and dedicated time for continuing education
• Performance-based bonuses
• Engaging studio initiatives and events
• Active firmwide affinity groups and leadership development opportunities

Salary Range Information 

We foster a culture that is diverse and inclusive and strive for pay practices that are fair, and competitive and reflect our commitment to pay equity. Our compensation decisions include but are not limited to a candidate’s qualifications including skill sets, education, experience and training, licensure and certifications credentials if applicable, and business-related factors. This practice extends to all employees, including performance considerations for merit increases, job promotions, and transfer opportunities. We additionally review our pay practices, conduct pay equity audits, and ensure our managers are trained in our pay practices on an annual basis. At the time of posting this job advertisement, the annual pay salary range for this position in New York is between $82,000 and $95,000.

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