Executive Assistant/Chief of Staff to CEO

A highly entrepreneurial, privately held investment and venture platform with a diversified portfolio of businesses and entrepreneurial interests is seeking an exceptional Executive Assistant / Chief of Staff to provide support and serve as a trusted partner to the CEO and, to a lesser extent, its CFO/COO, ensuring that both executives are exceptionally well organized and prepared. This is a high-trust, hands-on Executive Assistant role for an experienced career EA who is comfortable operating at a very senior level. While the title includes Chief of Staff, the successful candidate must genuinely enjoy and excel at the fundamentals of executive support — complex calendar management, meeting preparation, travel, communication, follow-through, and day-to-day partnership with a demanding and highly active CEO. The Chief of Staff component will develop naturally as trust is established. Over time, the person in this role will have the opportunity to take on broader ownership of priorities, projects, information flow, and coordination across the organization. The environment is fast-moving, entrepreneurial, and highly relationship-driven. The right person will bring maturity, confidence, discretion, warmth, excellent judgment, and the ability to anticipate what is needed without requiring extensive direction.

• Salary depends on experience (150-200k+ base salary), plus discretionary annual bonus eligibility, long-term/equity participation may be available, although the value and timing are difficult to quantify and are dependent upon future company events.
• Hours are 9:00am-6:00pm, with a 24/7 mentality (responsiveness to emails outside of work hours, etc.).
• 5 days/week in-office position in New York City. Once there is development in the role, there could be some flexibility, but person needs to be ok with the 5 days

Responsibilities:

• Own the CEO’s complex and constantly evolving calendar, managing competing priorities, meeting logistics, scheduling changes, and time-sensitive requests with minimal oversight.
• Provide day-to-day executive support with a high level of discretion, responsiveness, organization, and attention to detail.
• Prepare the CEO for meetings by gathering pre-read materials, developing agendas, organizing briefing materials, and ensuring he has the necessary context and information.
• Manage phone coverage, correspondence, and email throughout the day and provide appropriate responsiveness during evenings and weekends.
• Draft, edit, and coordinate written communications on behalf of the CEO, adapting tone and messaging appropriately for different audiences.
• Plan and oversee sophisticated domestic and international travel, including complex itineraries and charter/private aviation when needed.
• Anticipate the CEO’s needs, identify potential issues before they arise, and independently develop practical solutions.
• Serve as a thoughtful gatekeeper and advocate for the CEO, understanding when to protect his time, when to escalate an issue, and when to move something forward independently.
• Maintain awareness of organizational priorities and relationships so that the CEO is consistently operating with the right information, people, and context.
• Track action items and commitments following meetings and conversations, ensuring appropriate follow-up and accountability.
• Coordinate effectively with internal teams, portfolio companies, outside advisors, vendors, household staff, and other external relationships.
• Partner with the CEO’s personal/household team as needed to coordinate overlapping professional and personal priorities. Personal support is relatively light and primarily involves coordination with an established personal staff.
• Coordinate company events and select activities involving the CEO’s professional and personal properties.
• Oversee credit card activity, statements, payments, and related financial administration; handle sensitive financial information with complete discretion.
• Manage and support a small administrative/facilities function, including providing direction and prioritization to a two-person team.
• Develop a deep understanding of the organization, its businesses, key relationships, and the dynamics among internal and external stakeholders.
• Regularly assess administrative processes and workflows and introduce improvements that increase efficiency and effectiveness.
• As trust develops, take on broader Chief of Staff responsibilities, includin…