Administration Assistant - Sydney CBD

Department: Administration Support

Industry: Building & Construction

Location: Sydney CBD, New South Wales 2000, Australia

Type: Full-time - Permanent

Experience Level: Mid-level Senior

Since 1970, JN has proudly served the construction industry in Australia. In the early years, we operated as a small family business, specialising in structural engineering.

Today, with offices across NSW and Queensland, and around 80 employees, JN is a full-service multi-disciplinary engineering consultancy. Our expertise extends across each of the major engineering disciplines, from Building Services to Structural, Civil and a significant number of sub-disciplines, including Traffic engineering, Sustainable engineering and Remedial Work.

JN is where your ideas come to life. Let’s expand the vision, resolve the challenges, and make it happen together.

As the Administration Assistant, you will be based in our Sydney CBD office, and work closely with the Project Managers and Facilities & Administration Manager. You will be responsible for:

You will be responsible for:

• Assisting Engineers with creation of projects in Synergy;
• Assisting Engineers with fee proposals, formatting documents, specifications and reports;
• Providing administration support to an Engineering team;
• Monthly Invoicing;
• Monitor and action all invoicing queries that may come in from clients;
• Leave coverage for other admin team members, this may be in other JN offices;
• Monitor and action all invoicing queries that may come in from clients;
• Maintaining a tidy and organised office environment, ensuring communal areas are kept clean and orderly at all times; and
• Adhoc administration duties as required.

Your experience will include:

• Minimum 5 years administration experience with recent intermediate Word and Excel experience;
• Engineering consultancy experience would be a big plus!;
• Strong time management skills and ability to prioritise work;
• Excellent verbal and written communication;
• High attention to detail and problem-solving skills; and
• Excellent organisational skills and the ability to multi-task.

At JN we use the Microsoft Office Suite and Synergy as our client management system. Although experience in Synergy is not essential, you do need to be a quick learner and have the ability to pick up some commonly used terminology within the engineering industry.

We pride ourselves on delivering great work for our clients by ensuring our team are happy and engaged in their work. If this sounds like the type of environment that would suit you, please apply to join us.

We enjoy monthly Accrued Days Off (ADO’s) and as voted by the JN Team, we work in the office Monday, Thursday and Friday with flexibility to work from home on Tuesday and Wednesday (once training is completed).

Please provide a cover letter with your CV when applying.

This opportunity is available for Australian residents only.

No agency assistance or candidate profiles accepted for this role.