Senior Executive Assistant

Overview

We are seeking a dynamic and highly organized Senior Executive Assistant to provide exceptional support to our executive leadership team. This pivotal role demands a proactive, detail-oriented professional who thrives in a fast-paced environment and is passionate about streamlining operations. As a key member of our administrative team, you will facilitate seamless communication, coordinate complex schedules, and manage critical projects with precision. Your energetic approach and dedication will empower our executives to focus on strategic initiatives while ensuring daily operations run smoothly. This paid position offers an exciting opportunity to contribute to an innovative organization committed to excellence.

Duties

• Manage and coordinate comprehensive calendars for senior executives, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar.
• Prepare, review, and proofread correspondence, reports, presentations, and other documents with meticulous attention to detail.
• Organize and facilitate internal and external meetings, including booking venues, arranging catering, setting up video conferencing software such as Microsoft Teams, and preparing agendas.
• Handle confidential information with the utmost discretion while supporting executive decision-making processes.
• Assist with project coordination by tracking deadlines, managing deliverables, and collaborating across teams to ensure timely completion of initiatives.
• Coordinate business travel logistics including transportation, accommodation bookings, and itinerary planning to optimize time efficiency.
• Support event planning efforts for company functions or client engagements by organizing logistics and managing vendor relationships.
• Serve as the primary point of contact for internal communication channels, fostering collaboration across departments and with C-suite executives.

Skills

• Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast-paced environment.
• Exceptional organizational skills with the ability to prioritize tasks effectively under pressure.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills with keen proofreading and transcription abilities.
• Demonstrated expertise in event planning—from small meetings to large corporate events—ensuring all details are flawlessly executed.
• Technical proficiency in calendar management tools like Microsoft Outlook Calendar and electronic signature platforms such as Docusign.
• Strong interpersonal skills with a customer service-oriented mindset; capable of handling sensitive information discreetly.
• Ability to work collaboratively across teams while managing multiple projects simultaneously with high attention to detail.

Join us in this energetic role where your organizational prowess will make a tangible impact! We value proactive professionals who are eager to support leadership excellence through meticulous execution of administrative duties combined with innovative project coordination skills. Your dedication will help propel our organization forward—apply today!

Pay: $76,400.00 - $115,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person