Project Assistant for Public Affairs Department

Job Description

Title Project Assistant for Public Affairs Department

Wage: $24.50/hour

Work Hours: 9:00-17:00 (Lunch12:00-13:00)

Work Style: Office 3-5 days at office, 0-2 days WFH

Location: New York, NY

Language: English and Japanese fluency

Ability to travel locally within the New York metropolitan area as needed. Job Duties

Support projects and programs led by the Public Affairs Department’s SME Overseas Business Development Support Group, including digital marketing-related initiatives.
Assist with the preparation and operation of trade shows, business matching events, webinars, and other events for Japanese companies held several times per year.
Coordinate communications with e-commerce platform operators, buyers, industry experts, Japanese companies, and relevant internal departments.
Assist with meeting preparation, coordination, and preparation of presentation materials and other documents.
Conduct research and gather information using online resources and databases.
Assist with preparing brief reports and sharing relevant information.
Provide general administrative and accounting support, as well as other duties assigned by the team.

Qualifications

Strong Japanese-language skills, including business writing and professional communication.
Ability to read and understand English and handle business communication in English via email and phone.
Strong communication and coordination skills, with the ability to interact professionally and carefully with internal teams and external clients.
Experience with Microsoft 365 applications, including tools such as Copilot, OneNote, Planner, and Lists.
Proficiency in Microsoft Excel and PowerPoint, including basic calculations, chart creation, and preparation of presentation materials.
Strong attention to detail and accuracy, particularly when handling internal procedures, reports, and administrative tasks.
Willingness and ability to handle a broad range of general administrative responsibilities.