Personal Assistant to Artistic Director

Personal Assistant to Founder and Artistic Director

Start Date: Required ASAP

Job Description

Job Title: Personal Assistant

Responsible To: Founder and Artistic Director

Hours Required: 27 hours per week:

Mondays - 12-3pm

Tuesday to Friday 10-4pm

Employment Status: Self-employed

Salary: £15.00 per hour

Location: Working in Chingford, Waltham Forest, London E4, with ad-hoc opportunities to work from home, plus supporting with ad-hoc travel to North, South, East and West London and parts of the UK.

Purpose of Post: The Personal Assistant role will provide comprehensive, confidential, and professional support to a vibrant, self-employed Artistic Director with fibromyalgia and chronic anxiety, enabling her to maintain an independent, effective, and efficient work-life.

The post-holder will provide practical support to administrate the day-to-day needs of her non-profit organisation, in all aspects concerned with its efficient and successful operation.

This post is only suitable for reliable candidates able to commit to a long-term working relationship of at least two years.

Main Duties:

Support with Administration

Practical support and assistance, including prompting, encouragement, and reminders for:

• Basic email management
• Making sales calls to clients
• Coordinating projects
• Coordinating events
• Filing and keeping paperwork in order
• Responding to enquiries on social media and posting relevant information
• Preparations to leave the house, including helping to establish what equipment and paperwork is required and carrying equipment and bags
• Appointments and diarised tasks
• Remembering information and establishing tasks to be completed
• Correspondence and paperwork
• Work-related minor mobility challenges in the workspace and in the wider community, where necessary

Person Specification:

Skills and Attributes -

Essential

• Reliable and committed
• Patient and heart-centred approach
• Friendly and enthusiastic
• Excellent administrative, verbal, and written communication skills
• Confident on the telephone and enjoys speaking to people
• Empathy and compassion – ability to show genuine care and understanding
• Ability to support and encourage others
• Ability to be impartial, non-judgmental, and see situations from many points of view
• Ability to support others to achieve their vision
• Excellent organisational skills
• Ability to manage own workload successfully
• Excellent time management
• Ability to pay attention to detail
• A team player
• Flexible

Experience -

Essential

• Experience of coordinating and assisting with projects
• Experience of coordinating events
• Experience of conducting “ethical sales and marketing” (i.e. avoiding high-pressure tactics, with a focus on needs, not sales)
• Experience with making and receiving phone calls
• Experience of successfully meeting deadlines

Desirable

• Experience in Sales and Marketing
• Experience in fundraising
• Experience of working in an office or home office environment

Knowledge -

Essential

• Confident with making and receiving phone calls
• Confident use of Microsoft Word, Excel and Outlook
• Efficient scheduling skills when using Outlook
• Confident use of the internet

Desirable

• A working knowledge of Microsoft SharePoint.
• Knowledge and experience (personal or professional) of exercise and the benefits for vulnerable bodies
• Knowledge (personal or professional) of nutrition and healthful or clean eating
• Awareness of some of the barriers that can prevent people with fibromyalgia, sight loss, chronic pain, chronic fatigue, or anxiety from enjoying dance, exercise, and social events
• Awareness of organisations and services available to people with sight loss

Job Type: Part-time

Pay: Up to £15.00 per hour

Benefits:

• Flexitime

Experience:

• Ethical Marketing: 1 year (preferred)

Work Location: In person