Real Estate Admin & Marketing Assistant – Full-Time (Weekends Required)

Job Summary

Busy Real Estate Office is seeking a friendly, organized, creative, and motivated Front Desk, Office & Marketing Assistant to join our team!

We’re looking for a personable and professional self-starter who enjoys working with people, is tech-savvy, has an eye for marketing and design, and can multitask in a busy real estate office.

As the first point of contact for our clients and visitors, you’ll play an important role in creating a welcoming environment while supporting our broker, agents, and management team with daily office operations, listing coordination, and marketing.

This is a hands-on position that combines front desk responsibilities, administrative support, real estate marketing, social media, and client/lead management.

Duties included, but are not limited to:

• Front Desk & Office Support: Greet clients and visitors, answer phones, manage emails, schedule appointments, and assist with daily office operations.
• Real Estate Marketing & Advertising: Create and update property listings across real estate platforms and assist with marketing new listings, open houses, price changes, and recently sold properties.
• Graphic Design & Marketing Materials: Create professional window sheets, open house flyers, brochures, postcards, mailers, digital TV displays, and other marketing materials using Canva.
• Social Media & Digital Marketing: Assist with creating and posting engaging real estate content for social media, including property promotions, open houses, office updates, and other marketing campaigns.
• Direct Mail Marketing: Design postcards and mailers, prepare mailing lists, place print orders, and coordinate distribution.
• CRM & Lead Management: Monitor incoming leads, emails, and messages through BoldTrail, maintain client records, and coordinate lead assignments and follow-ups with agents.
• Listing Coordination: Assist with gathering property photos, videos, descriptions, floor plans, and other materials needed to prepare and market listings.
• Transaction Support: Assist with rental applications, credit and background checks, transaction paperwork, and other administrative tasks.
• Agent & Broker Support: Work closely with our broker, management team, and agents to coordinate listings, open houses, marketing materials, and general office needs.

Qualifications

• Friendly, outgoing, professional, and customer-service oriented.
• Excellent communication and organizational skills.
• Creative with a good eye for design and presentation.
• Self-motivated, dependable, and able to work independently.
• Strong multitasking skills and attention to detail.
• Comfortable with computers, email, Microsoft Office, and learning new technology.
• Experience with Canva and CRM systems preferred.
• Social media and content creation experience is a plus.
• Previous administrative, marketing, or real estate experience is a plus.
• Proactive, resourceful, and willing to learn.
• Comfortable working in a fast-paced environment and shifting between administrative and creative tasks.

Training will be provided on our real estate systems, marketing platforms, and office procedures. We value a positive attitude, creativity, initiative, dependability, and a willingness to learn!

Work Schedule

Full-time, five days per week: three weekdays plus Saturday and Sunday. Weekend availability is mandatory.

Why Join Us?

Join an established Brooklyn real estate office and work directly with our broker, management team, and agents. This position offers hands-on experience in real estate marketing, social media, client relations, listing coordination, lead management, and office operations in a collaborative environment.

We’re looking for a dependable, creative team player who takes initiative and wants to grow with us!

How to Apply

Please submit your resume along with a brief introduction highlighting your relevant administrative, customer service, marketing, social media, Canva, or real estate experience.

Applicants must be available to work both Saturdays and Sundays.

Pay: $20.00 - $22.00 per hour

Expected hours: 38.0 – 40.0 per week

Work Location: In person