Admin Assistant / Accounting

Job Overview

Hummel Construction is looking for an experienced Admin Assistant / Accounting professional to join our team! This vital role combines administrative expertise with accounting support, ensuring smooth office operations and accurate record-keeping. You will be the first point of contact for visitors and clients, manage essential clerical tasks, and assist with bookkeeping responsibilities.

Duties

• THIS JOB IS EVERY THURSDAY AND FRIDAY - 8 HOURS PER DAY.
• Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Handle incoming and outgoing correspondence, including emails, mail, and courier deliveries
• Maintain organized filing systems for confidential documents, financial records, and client information
• Perform data entry tasks accurately using Microsoft Office applications such as Word and Excel
• Assist with bookkeeping duties utilizing Sage 300
• Support office management activities including calendar management, scheduling appointments, and coordinating meetings
• Provide exceptional customer service by responding promptly to client inquiries via phone or email
• Proofread documents for accuracy, clarity, and professionalism before distribution
• Provide phone support for Project Managers as follow-up for bidding
• Handle confidential information discreetly while maintaining high levels of integrity
• Support personal assistant duties such as managing schedules, and organizing events

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy skills
• Experience with Sage 300
• Excellent phone etiquette with the ability to manage multi-line phone systems effectively
• Strong data entry skills with attention to detail and accuracy
• Previous customer service experience demonstrating excellent communication skills
• Ability to handle confidential information responsibly while maintaining professionalism
• Demonstrated time management skills to prioritize tasks efficiently
• Personal assistant or office management experience is advantageous

This position is for Thursday and Friday of every week.

Expected hours: 16.0 per week

Benefits:

• 401(k) matching
• Health insurance
• Paid time off
• Tuition reimbursement

Work Location: In person