HR & Executive Operations Assistant

Position Summary

ABBA Project Management is seeking an organized, resourceful professional for a combined Human Resources and Executive Assistant role. This position manages day-to-day HR administration for employees across corporate and project locations while providing direct, hands-on support to the CEO, including calendar management, meeting coordination, correspondence, and follow-up on key priorities.

The ideal candidate brings practical HR experience and strong executive support skills, with the judgment, discretion, and follow-through to handle sensitive employee matters, anticipate the CEO’s needs, and keep work moving as priorities shift.

Key Responsibilities

Human Resources Administration

• Coordinate onboarding and offboarding, including required paperwork, system updates, benefits communications, and coordination with managers and IT.
• Maintain accurate, confidential employee files and HR records.
• Serve as a point of contact for employee questions regarding benefits, timekeeping, leave, and company policies.
• Coordinate benefits enrollment, eligibility changes, and open enrollment with benefit providers.
• Support recruiting through job postings, interview scheduling, candidate communications, background checks, and offer preparation.
• Coordinate performance reviews and maintain documentation related to employee performance and corrective action.
• Maintain the employee handbook and support the rollout of approved policies and procedures.

Payroll and Compliance Coordination

• Collect and review timecards, leave entries, employee changes, and other payroll inputs for accuracy and completeness.
• Coordinate with accounting and project managers to resolve payroll questions and discrepancies.
• Maintain records supporting wage, benefit, leave, and timekeeping requirements for corporate and contract employees.
• Track HR deadlines and support documentation requirements related to federal contracts, including Service Contract Act wage and benefit administration.
• Organize records and coordinate responses for audits, reporting, and information requests.
• Identify potential compliance concerns and coordinate with leadership, payroll providers, or outside HR and legal specialists for guidance.

Executive Support

• Provide calendar and scheduling support to the CEO, including coordinating meetings and resolving scheduling conflicts.
• Prepare meeting materials, document action items, and follow up with responsible parties.
• Draft and organize correspondence, internal communications, and other executive materials.
• Help the CEO track commitments, deadlines, and outstanding decisions.
• Coordinate travel, events, and other executive arrangements as assigned.
• Handle confidential business and personnel matters with professionalism and discretion.

Required Qualifications

• At least three years of relevant experience in HR administration, executive support, or a combined HR and operations role, including hands-on HR responsibilities.
• Experience supporting onboarding, benefits administration, employee records, and payroll coordination.
• Strong organizational skills and the ability to manage competing deadlines.
• Clear written and verbal communication skills.
• Sound judgment when handling confidential information and sensitive employee matters.
• Ability to work independently within established authority, recognize issues, and escalate matters appropriately.
• Confidence following up with leadership, employees, and project teams.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and SharePoint.
• Ability to learn new systems and bring structure to evolving processes.

Preferred Qualifications

• Experience supporting employees across multiple states or project locations.
• Familiarity with federal contracting, Service Contract Act requirements, or construction and professional services environments.
• Experience with ADP RUN
• Experience supporting a CEO or other senior executive.

Pay: $75,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Remote