Construction Administrative Assistant

Requisition ID: 298174

• Relocation Authorized: National - Family
• Telework Type: Full-Time Office/Project
• Work Location: Clay, NY
• Salary Range:$72,000-$97,200 annually (salary range is based on market data; final salary offered is determined by education, experience, and qualifications of the applicant.

Extraordinary Teams Building Inspiring Projects Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world’s infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview Please use this field to provide any standard language being used externally to describe the project (typically the first few sentences used to describe the project on the http://bechtel.com website or in press releases) . If no overview is available, please remove this section and Talent Acquisition will add a general description for the GBU.

Job Summary In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Major Responsibilities

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
• Handles routine and complicated items independently and anticipates problems and changing priorities
• Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
• Maintains a file of important matters for the executive’s attention upon return
• Anticipates changing priorities and problems, alerting the manager as required
• Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required
• Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client’s document management system
• Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
• Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
• Assigns document numbers and enters into Bechtel electronic document management system

Education And Experience Requirements Requires 2-4 years of related experience

Required Knowledge And Skills

• What are the most important knowledge and skills (includes technical skills) that are needed UPON ENTRY to do the job successfully?
• What 3 to 5 KEY factors (ex. prior experience) should be used to determine qualification for the position?

Total Rewards/Benefits For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world’s toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse Teams Build The Extraordinary As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted …