Assistant to Producers (Cover)

Assistant to Producers (Cover)

Subject to contract

Location: Pacesetter London Headquarters (Ealing), with occasional opportunities to work from home 

Salary: £ TBC 

Contract term: 2 months, full time with the potential to extend further. 

Hours: 9am-6:30pm 

Role Description:

Pacesetter Productions is a writer-driven production company, with offices in London and LA, that makes television programs and feature films for the international market. 

We are looking to employ a covering assistant to support two producers in a high-level administrative capacity. The ideal candidate for this role would be an experienced self-starter, with proven skills in assisting an executive team in all areas including setting meetings with studios, talent and writers, communicating with agents, and coordinating with multiple production teams and calendars.

Please note that due to the nature of working with international partners, occasional out of hours working will be required. 

Key Responsibilities:

• Provide comprehensive administrative support to two busy executives, including calendar management, meeting coordination, travel arrangements
• Effective communication across multiple timezones among internal teams, external partners, and talent representatives
• Administrative duties including file management, document preparation, and providing timely status updates across ongoing workstreams
• Support ad hoc requests as needed
• Handle sensitive and confidential information with absolute discretion
• Liaising with colleagues in both UK and US teams to ensure everyone has correct materials for meetings
• Booking travel and accommodation

Key Skills and Traits:

• Great communication skills
• Proven track record in desk management
• Organised and efficient
• Meticulous attention to detail
• Flexible and highly committed team player

This role requires strong organisational capabilities, clear communication skills, and a genuine enthusiasm for film and television. The ideal candidate will effectively prioritize administrative tasks, anticipating needs, and maintaining a forward-thinking approach. Thriving in a fast-paced environment, you will handle intricate schedules, coordinate key meetings, and manage documentation with complete confidentiality and professionalism.