AI-Forward Executive Assistant

AI-Forward Executive Assistant

**Brentwood Associates West LA** Full-time In office Monday through Thursday, with Flexible Fridays

Who We Are

Brentwood Associates is an established Los Angeles-based private equity firm investing in middle-market growth businesses. We focus on essential services and products, including tech-enabled business services and software. Since 1984, we’ve backed 50+ companies with a combined transaction value above $7 billion, partnering with ambitious management teams to scale great businesses, usually through control deals in fragmented markets. Learn more at www.brentwood.com.

Who We’re Looking For

Brentwood is seeking an Executive Assistant to support a tenured Partner and other senior members of our Investment and Growth and Operations Team. You’ll help protect the Partner’s time, manage competing priorities, and keep commitments on track. We’re looking for a proactive, highly organized professional who anticipates needs, communicates clearly, and follows through with sound judgment and discretion.

You’ll also work closely with the Executive Assistant team to plan and execute the firm’s largest events, coordinate calendars across the firm, and share hands-on responsibility for day-to-day office administration. Together, you’ll keep the office running smoothly and help foster a high-performing, engaged culture.

This full-time role is based in West LA near Westwood. Brentwood has a strong in-office culture, with colleagues working together Monday through Thursday, plus Flexible Fridays, as detailed below. We’re looking for someone who enjoys working in person and can reliably commute to the office.

What You’ll Do

•  Anticipate the Partner’s needs, help prioritize commitments, and ensure follow-through on key initiatives. Proactively manage the details to protect the Partner’s time, remove distractions, and keep things moving.

•  Serve as the primary point of contact for the Partner, coordinating communications with colleagues, senior executives, Limited Partners, investor relations contacts, investment bankers, and other deal sources. Handle sensitive information with professionalism and discretion.

•  Manage complex calendars, scheduling meetings, coordinating calls, and handling logistics for board meetings, investor meetings, and industry events.

•  Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries leveraging Egencia, our travel platform.

•  Handle expense reporting and reimbursements, using Ramp to process and track expenditures.

•  Support the Partner with personal needs as they arise, such as coordinating appointments and the occasional errand.

•  Support office operations by screening calls and emails, assisting with employee onboarding and recruiting, coordinating vendors, meals, and catering, handling building maintenance requests, and managing office and kitchen supplies. Our EAs work collaboratively to ensure the office runs smoothly.

•  Work closely with the Executive Assistant team to organize and execute firm-wide events such as offsite planning sessions, quarterly outings, Limited Partner Advisory Board meetings, and the Annual General Meeting.

•  Assist in managing Brentwood’s external communication channels, including our website, LinkedIn, Instagram, and email marketing.

•  Identify ways to improve efficiency and streamline processes, including leveraging technology, automation, and AI-enabled tools to reduce manual work and enhance team productivity.

•  Support team initiatives and act as a resource for all colleagues.

Requirements

What You Bring

•  3+ years of administrative support experience, preferably in a scaling professional services, startup, or other entrepreneurial setting.

•  Strong attention to detail, excellent follow-up skills, and a proactive approach to problem-solving.

•  Uncompromising judgment and discretion in handling sensitive and confidential information.

•  Exceptional multitasking and organizational skills. Grace under pressure is a must!

•  Strong interpersonal skills and a customer service mindset. You’ll be working with executives, investors, and key stakeholders.

•  A technology-forward mindset: curious about new tools, including AI, and eager to put them to work for you and the EA team.

•  Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience with tool…