Executive Assistant to the CEO

Job description:

Location: Tribeca, New York, NY
Schedule: Full-time, Monday–Friday, primarily 9:00 AM–6:00 PM, with flexibility outside regular business hours as needed
Salary: $150,000–$190,000 per year + equity
Work Arrangement: On-site, 5 days per week

About the Role

Our client is a fast-growing AI software development company focused on transforming the education space. We are seeking an experienced Executive Assistant to the CEO who can serve as a trusted partner and help maximize the CEO’s time, productivity, and effectiveness.

This role is ideal for someone who is highly organized, proactive, resourceful, and comfortable working in a fast-paced environment where priorities can change quickly. The successful candidate will be comfortable taking ownership, anticipating needs, and solving problems independently.

Key Responsibilities

• Manage and strategically organize the CEO’s complex calendar, including prioritizing meetings and managing competing demands.
• Coordinate meetings and communications with investors, board members, business partners, customers, and internal stakeholders.
• Serve as a professional point of contact on behalf of the CEO when appropriate.
• Coordinate domestic and international travel, including flights, ground transportation, accommodations, and detailed itineraries.
• Handle last-minute schedule changes, travel disruptions, and other logistical challenges efficiently.
• Prepare the CEO for meetings by organizing relevant information, schedules, and follow-up items.
• Proactively identify opportunities to improve the CEO’s efficiency and reduce administrative friction.
• Support selected professional and personal administrative tasks with discretion and sound judgment.
• Maintain confidentiality when handling sensitive business and personal information.
• Use technology and AI tools to improve organization, communication, scheduling, and daily workflows.
• Coordinate follow-ups and help ensure important commitments and action items are completed.

Qualifications

• 7+ years of experience as an Executive Assistant or in a comparable senior administrative support role.
• Demonstrated experience supporting a CEO, founder, senior executive, investor, or other high-level leader.
• Strong experience managing complex calendars and coordinating extensive travel arrangements.
• Experience working in a startup, high-growth company, venture capital, investment, technology, or similarly fast-paced environment.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently, anticipate needs, and exercise sound judgment.
• Comfortable working in an environment where priorities and schedules can change quickly.
• Strong technology skills and willingness to incorporate AI tools into daily workflows.
• Ability to handle confidential information professionally and discreetly.
• Ability to work on-site in the Tribeca office five days per week.
• Flexibility to occasionally support the CEO outside standard business hours when business needs require it.

Preferred Qualifications

• Previous experience supporting a senior investor or executive at a venture capital or investment firm.
• Previous experience in business functions such as operations, sales, advertising, or business development.
• Experience working directly with founders or senior leaders in a high-growth startup environment.
• Demonstrated ability to improve executive workflows and create more efficient systems.

Compensation & Benefits

• $150,000–$190,000 annual salary, depending on experience and qualifications.
• Equity participation.
• 401(k) matching.
• Daily lunch credits.
• Gym membership.
• Medical, dental, vision, and life insurance.
• Company coverage of employee health benefit premiums.
• Dog-friendly office.

Work Environment

This is an on-site position in Tribeca, New York City, Monday through Friday. The standard office schedule is approximately 9:00 AM–6:00 PM, with occasional flexibility required outside regular business hours based on the CEO’s schedule and business needs.

Work authorization: Candidates must be legally authorized to work in the United States. Visa sponsorship is not available for this position.

Work Location: In person

Pay: $150,000.00 - $190,000.00 per year

Work Location: In person