Executive Assistant

Looking for a full-time Executive Assistant for a busy not-for-profit community center. The ideal candidate has the ability to support a diverse executive team, multi-task and possess strong organizational skills.

Essential skills:

• Must have basic administrative skills (i.e. phone etiquette, filing, taking minutes)
• Proficiency in Google Platform and Microsoft Office.
• Ability to work independently.
• Must have a high level of interpersonal skills and professionalism to handle sensitive and confidential situations and information.
• Exceptional organizational skills required with excellent follow through.
• Experience working directly with C-level staff and Board members.
• Must be detail oriented with the ability to adjust to changing deadlines.
• 3-5 years prior administrative assistant experience providing support to executive leadership.
• Excellent oral and written communication skills with strong phone and customer service skills are required.
• *Knowledge of Jewish holidays and traditions is a plus.

Essential Functions:

• Organize meetings, both virtual and in-person, and prepare conference rooms.
• Draft agendas, take minutes, supply advanced materials for staff and Board meetings.
• Maintain Executive and Board files..
• Track financial transactions (i.e. Credit Cards/ Check Request and Request forms for signature)
• Update and maintain the executive calendar while scheduling and confirming meetings, appointments, and events and keep the Executive team on task.
• Screen calls, take accurate messages and relay and respond to messages in a timely manner.
• Oversee and provide assistance with meeting and event set-ups, check-in and break down as needed (Includes, but not limited to, ordering food and supplies for events and meetings)
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Create forms, documents, reports, and presentations.
• Prepare and distribute memos, letters, faxes, reports, meeting minutes and other documents as requested.
• Reserve rooms, send meeting notifications and reminders, track responses and attendance, check community calendars for conflicts and place meetings as appropriate on community calendars, etc.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person