Executive Assistant

Company Description ECS Fin Inc. delivers integrated, end-to-end transaction processing solutions for banks, corporates, and capital markets. Founded in 1999 as a consulting firm, ECS Fin has partnered with many Fortune 100 companies to align business and technology teams and drive operational excellence. To address inefficiencies from fragmented systems and lengthy implementations, the company developed IMS Solutions, a unified and scalable transaction lifecycle platform. IMS Solutions combines processing modules, supporting components, and connectivity services to help organizations streamline workflows, consolidate systems, and achieve high straight-through processing rates. Its flexible architecture allows clients to onboard quickly and adapt to evolving regulatory requirements.

Role Description This is a contract, on-site Executive Assistant role based in Mamaroneck, NY. The Executive Assistant will provide high-level administrative support to senior leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing expense reports. Day-to-day responsibilities include organizing and prioritizing correspondence, maintaining records and files, drafting and editing documents and presentations, and ensuring executives are prepared for meetings and events. The role also involves acting as a point of contact between executives and internal or external stakeholders, handling confidential information with discretion, and supporting coordination of team activities and small projects as needed. The Executive Assistant will collaborate closely with other administrative staff to ensure smooth office operations and consistent executive support.

Qualifications

• Strong executive administrative assistance and executive support skills, including calendar management, meeting coordination, and travel arrangements.
• Proficient administrative assistance skills, including document preparation, filing, data entry, and general office coordination.
• Excellent written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels.
• Proficiency with productivity tools (e.g., Microsoft Office or Google Workspace) and willingness to learn company-specific systems.
• Proven ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• High level of professionalism, integrity, and discretion when handling sensitive and confidential information.
• Previous experience supporting executives in financial services, technology, or a related industry is preferred.
• Assist the management in business development related roles.