Executive Assistant

Company Description Nest Seekers International is a global real estate brokerage that combines technology, media, and real estate to serve a new generation of clients. Founded in 2002, the company has grown rapidly and now operates 70 offices with over 2,000 agents and employees across North America, the United Kingdom, Canada, the EU, Southeast Asia, and the UAE. With more than $100B in global transactions and representations, Nest Seekers is recognized as a leading brand in metropolitan and luxury markets, specializing in Ultra Luxury and New Development. The brand is synonymous with excellence and enjoys strong media visibility, with its professionals frequently featured in major outlets and on television series produced through its media arm, Nest Media.

Role Description This full-time Executive Assistant role is a hybrid position based in East Norwich, NY, with some flexibility to work from home. The Executive Assistant will provide high-level administrative support to senior leadership, including managing calendars, scheduling meetings, organizing travel, and preparing expense reports. Day-to-day responsibilities include handling correspondence, maintaining records, coordinating internal and external communications, and supporting project and meeting preparation. The role also involves tracking deadlines, prioritizing tasks, safeguarding confidential information, and serving as a reliable point of contact between executives, team members, and external partners. The Executive Assistant will help streamline operations, improve efficiency, and support the overall goals of the executive team and the organization.

Qualifications

• Demonstrated skills in Executive Administrative Assistance and Executive Support, including calendar management, meeting coordination, and confidential document handling.
• Proficiency with Administrative Assistance tasks such as organizing files, preparing reports, and managing office workflows.
• Experience preparing and reconciling Expense Reports and supporting budget tracking or basic financial administration.
• Strong Communication skills, both written and verbal, with the ability to interact professionally with executives, colleagues, and external stakeholders.
• High level of discretion, professionalism, and reliability, with strong organizational and time-management skills.
• Comfort with technology and productivity tools (e.g., Microsoft Office or Google Workspace; scheduling and collaboration platforms).
• Prior experience supporting executives in real estate, professional services, or a fast-paced environment preferred.
• Associate or bachelor’s degree in Business Administration, Communications, or a related field, or equivalent experience.