Executive Assistant

Who you are

• This role could be a good fit if you have strong experience in executive or office support, are confident managing complex diaries and priorities, and are comfortable drafting clear, professional correspondence
• You will thrive if you are highly organised, detail-focused and able to balance multiple tasks while building effective relationships and handling sensitive information with discretion
• Proven experience in Executive Assistant or Office Management roles, supporting senior stakeholders
• Advanced IT skills, including strong working knowledge of Microsoft Office and SharePoint
• Experience managing complex calendars, priorities and competing demands
• Strong written and verbal communication skills, including the ability to draft clear and professional correspondence
• Highly organised with strong planning and project management skills, and confident working with people at all levels and in a highly matrixed organisation

What the job involves

• Wellcome’s Infectious Disease team is dedicated to tackling some of the world’s most pressing health challenges
• The team focuses on two critical threats: drug-resistant infections and diseases impacted by environmental change, such as arboviruses and waterborne illnesses
• Through partnerships, advocacy and evidence-based action, we work to ensure research translates into equitable, accessible solutions for those who need them most
• We are looking for an Executive Assistant (EA) to join our team and support the Infectious Disease (ID) Director who is passionate about infectious diseases and global health or with an interest this area
• You will provide high-quality, proactive executive assistance to the Infectious Disease Director, helping them to operate effectively while working collaboratively across Wellcome and with external partners to ensure the team’s priorities are delivered seamlessly in a matrix setup
• You will provide high-quality, proactive executive support to the Infectious Disease Director, helping them to operate effectively while working collaboratively across Wellcome and with external partners to ensure the team’s priorities are delivered seamlessly
• Provide proactive executive support to the Infectious Disease Director, including preparing high-quality briefings, correspondence, presentations and key documents
• Manage complex diaries, inboxes and priorities, ensuring the Director is well-prepared for meetings, visits and engagements
• Coordinate and organise internal and external meetings, including senior leadership and governance forums, and support the preparation of papers for Executive Board and Board of Governors submissions
• Support the smooth running of the office by managing travel, expenses, invoices, and day-to-day administrative activities
• Work collaboratively with colleagues across Wellcome and within the wider administrative community to provide cover, share best practice and respond flexibly to changing business needs
• Contribute to an inclusive, compliant and well-managed environment by following organisational policies, supporting cost control, and helping to embed efficient and effective ways of working

The application process

• To apply for this role please submit an updated CV and answer 2 application questions to demonstrate that you meet the minimum requirements for the role
• Closing date: Wednesday, 24 June 2026
• Interview dates: 1st stage (w/c 13 July) online/Remote; 2nd stage: face to face (w/c 22 July)
• Using examples please provide evidence to demonstrate that you meet the minimum criteria for this role as outlined in the job description? (Up to 500 words)
• Using short summaries please provide specific details of up to two different initiatives or projects you have been directly involved in that are relevant to this role. For each initiative or project please use up to 250 words to describe your role (e.g. team leader, team member), the purpose of the activity (i.e. its aims), and the major contributions you personally made

Benefits

• Holiday – 25 days’ holiday a year plus bank holidays (and we usually close between Christmas and New Year)
• Pension (defined contribution plan) – you contribute at least 3% and we pay in 15% of your salary
• Income protection – to maintain your income if you have a prolonged illness or disability
• Life assurance – four to six times your basic salary if you’re a member of our pension plan
• Interest-free travel season ticket loan
• Private m…