Bookkeeper/Executive Assistant

Job Overview

We are looking for a highly organized, detail-oriented Accounting and Bookkeeping Assistant to work in our office and help manage our day-to-day financial records, transactions, and administrative accounting. This person will work closely with management and help organize and input financial information so that our outside bookkeeper/accountant has complete and accurate records.

Responsibilities

• Enter and categorize transactions in QuickBooks.
• Maintain accurate records of company income and expenses.
• Record customer payments and incoming funds.
• Track invoices and confirm whether invoices have been paid.
• Enter bills and maintain account payable records.
• Maintain account payable records.
• Reconcile bank and credit card transactions
• Organize receipts, invoices, statements and supporting documentation.
• Track company expenses and recurring expenses.
• Maintain spreadsheets for financial and operational reporting.
• Review transactions for missing information or documentation.
• Prepare organized financial information for the company’s bookkeeper and CPA.
• Assist with monthly bookkeeping closeout.
• Help identify discrepancies between bank records, company records, and QuickBooks.
• Maintain organized digital accounting files.
• Track payments made to employees, contractors, vendors, and other parties.
• Assist management with reports showing money received, money paid, outstanding balances, and transaction status.
• Coordinate with the outside bookkeeper with additional information or documentation is needed.
• Maintain confidentiality of company and customer financial information.

Qualifications

• Experience using QuickBooks Online.
• Previous bookkeeping, accounting assistant, office accounting, or financial administrative experience.
• Strong Microsoft Excel or Google Sheets skills.
• Very strong attention to detail
• Comfortable working with numbers and financial records.
• Ability to organize a large number of transactions and documents.
• Ability to identify errors, missing information or discrepancies.
• Strong organizational and follow-up skills.
• Reliable and able to complete tasks without constant supervision.
• Comfortable working directly with company management and an outside bookkeeper/accountant.

What We’re Looking For

The ideal person is extremely organized and enjoys keeping financial information accurate and up to date.

You should be the type of person who notices when a number doesn’t match, an invoice is missing, a payment hasn’t been recorded, or documentation is incomplete– and follows through until the issue is resolved.

What We Offer

$20.00/hr

Requirements

-5 years experience with Excel- be able to create Excel Models and workflow.

-3 years of Executive Assistant experience.

Pay: $20.00 per hour

Expected hours: 40.0 per week

Work Location: In person