Executive Assistant

Who you are

• Comfortable use and good knowledge of Apple Mac
• Business/office software tools (Word, Excel, PowerPoint), Google Sheets/Docs, Trello, Slack, Telegram
• Excellent planning and organisational skills - you’ll be detail-oriented and thrive on delivering good results
• Strong English communication skills - verbal and written
• Display a high degree of resilience in an environment which is constantly changing
• Comfortable working on the go, whilst travelling
• Experience with Jira and Confluence is desirable but not necessary
• Data and Analytics understanding and interest
• Comfortable working with senior stakeholders at all levels internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders
• Creative approach to problem-solving
• Ability to demonstrate discretion and confidentiality at all times
• Have a flexible and adaptive style to working, a positive attitude, team player and have a good sense of humour
• Ability to work well under pressure and prioritise workload proactively
• Not ticking every box? That’s totally okay! Studies show that women and people of colour might hesitate to apply unless they meet every single requirement. At TAG, we’re dedicated to creating a diverse and welcoming team. If you’re passionate about this role and keen to learn and grow with us, we encourage you to apply, even if you don’t have everything that’s listed just yet

What the job involves

• An Executive Assistant at The Adaptavist Group or any of its companies will play a key role in helping the business grow, pushing for the rapid growth we currently achieve into the foreseeable future, and supporting the team with the challenges that come with it
• This role will primarily cover general administration, operational duties, and supporting global senior leaders by freeing them of tasks so they can focus on managing their areas of the business on a day-to-day basis
• The role will involve daily challenges that require creative, collaborative solutions, working with various stakeholders, both internally and externally, at all levels
• Coordinate and organise senior leaders’ diaries and inboxes across various time zones
• Respond to some emails where requested
• Preparing agendas, writing minutes and attending meetings
• Organising and coordinating complex travel and accommodation requests
• Maintaining up-to-date personal documentation in a secure way
• Providing all relevant documentation for meetings ahead of time to ensure the senior leaders are prepared for meetings
• Running and maintaining small projects and initiatives independently of the senior leaders
• Maintains a cost-effective balance of controls and risk-taking to ensure effective and efficient operation within budget
• Build strong relationships with the current senior leadership team to ensure harmonious working relationships
• Engaging with and on behalf of the senior leaders with internal and external stakeholders at all levels
• Be visible to The Adaptavist Group employees as the point of contact for senior leaders

Benefits

• Aviva pension scheme with company’s contribution up to 5% on your basic pay
• Private medical insurance with BUPA inclusive of dental and mental health care benefit
• Employee assistance programme to support personal issues like health, family, money, work and most importantly, you!
• Eyecare vouchers for free eyes test from day one onwards
• Unum income protection scheme covering up to 60% of your monthly salary (plus pension contributions) after 26-weeks of disability
• Unum life assurance, paying a death in service benefit of a multiple of your base annual salary
• Adaptavist rewards - save and receive cashback whilst you spend with our rewards system
• Unlimited holiday! That’s right, there’s no cap on the number of days that you can request off in our holiday year
• Flexible working, suit your personal needs while maintaining your job responsibilities
• Enhanced parental leave - 26 weeks at full pay for birthing partners, and 13 weeks at full pay for non-birthing partners
• Employee donation scheme with AdaptaKind, making an impactful change in the world through company-matched charitable giving, fundraising and volunteering
• Green Commute Initiative, cycle to work scheme allows you to get a brand new bike and safety equipment for your commute to work, all of which is tax free
• Online streaming service - Whether you’re a Disney fanat…