Executive Assistant and Project Coordinator

Location: Hybrid, Chicago, IL

Employment Type: Full-Time

Annual Compensation Range: $60,000 – $65,000

The compensation above is the estimated hiring range for this position. Final offers are determined based on a variety of factors including skills, experience, qualifications, internal equity, and other job-related considerations.

To access a list of benefits for full-time jobs, please visit www.moodybible.org/careers/benefits.

Make an Impact Behind the Work That Moves Our Mission Forward

Are you a highly organized, proactive professional who thrives on bringing order to complexity, anticipating what leaders need, and keeping important priorities moving forward?

Moody Bible Institute is seeking an Executive Assistant & Project Coordinator to serve as a trusted partner to our Chief Marketing and Enrollment Officer (CMEO). This is an opportunity for an experienced executive support professional who enjoys working closely with senior leadership while also coordinating projects, strengthening processes, and helping a dynamic department operate at its best.

About Us

Moody Bible Institute is a Christ-centered higher education and media ministry dedicated to equipping people with the truth of God’s Word. Through trusted biblical teaching, media, and educational resources, Moody reaches audiences around the world with the gospel and seeks to make a lasting Kingdom impact.

The Opportunity

Reporting in support of the Chief Marketing and Enrollment Officer, the Executive Assistant & Project Coordinator provides executive, administrative, operational, and project support that enables the CMEO and Marketing and Enrollment leadership team to remain focused on their highest priorities.

You will take ownership of the CMEO’s complex calendar and daily priorities, coordinate leadership meetings and events, track key commitments and deliverables, support departmental projects and workflows, and help ensure consistent follow-through across the organization. You will also provide limited administrative and project support to the CMEO’s direct reports, including the Director of Enrollment, and serve as an important connector across Marketing, Enrollment, senior leadership, ministry partners, and other stakeholders.

This role is ideal for someone who sees beyond the task in front of them, anticipates what is needed next, exercises excellent judgment, and enjoys creating the structure that allows leaders and teams to succeed.

What You’ll Do

Executive Support & Priority Management

• Own and proactively manage the CMEO’s daily calendar, strategically balancing priorities, meetings, preparation time, travel, deadlines, and changing business needs.
• Anticipate and resolve scheduling conflicts while helping ensure the CMEO’s time remains aligned with organizational and departmental priorities.
• Coordinate business correspondence, inquiries, travel arrangements, expense reporting, and confidential records with professionalism, discretion, and responsiveness.
• Help the CMEO maintain focus and accountability by tracking commitments, approvals, project milestones, performance metrics, quarterly EOS Rocks, and other key deliverables.
• Prepare the CMEO for meetings by coordinating agendas, materials, background information, logistics, and appropriate follow-up.

Meetings, Communication & Leadership Coordination

• Coordinate internal and external meetings, including scheduling, agendas, materials, virtual or in-person logistics, hospitality, minutes when needed, and follow-up on decisions and action items.
• Plan and coordinate department-wide meetings, leadership offsites, and other key events, including communications, logistics, materials, and budgets.
• Serve as a member of the Marketing and Enrollment leadership team, supporting meeting rhythms, communication, coordination, and follow-through.
• Serve as an integrator for EOS Level 10 (L10) meetings, helping maintain structure, accountability, and visibility to priorities.
• Represent the CMEO or Marketing and Enrollment department in meetings when requested.

Project & Department Operations

• Coordinate select Marketing and Enrollment projects, helping organize timelines, stakeholders, deliverables, communication, and follow-through.
• Provide limited administrative and project support to the CMEO’s direct reports, including the Director of Enrollment, related to leadership meetings, priority projects, scheduling, document prepa…