Executive Assistant, Client Support

LIVING IN CANADA ONLY Northern Primrose is looking for an Entry Level Virtual Executive Assistant to start in October 2026. We’re looking for someone who can think ahead, stay organized, communicate clearly, and grow through feedback. This role is ideal for someone detail-oriented and comfortable supporting fast-moving clients with professionalism and care.

If you live in Canada, this role may be for you!

Availability: Must be available to work 100% remote and within the 8:00 AM–6:00 PM Eastern Time window.

You’ll work a minimum of 30 hours per week, with the option to work up to 40, excluding breaks, to qualify for benefits.

Write your application in your own voice. We check for AI-generated content, and if it flags as AI-written, we won’t move it forward.

Please keep in mind, after submitting this application, you will receive further instructions. Deadline to Apply is October 30th, 2026

What You’ll Do:
You’ll support clients and internal operations across a range of administrative, organizational, and process-driven work.

Client Support

• Manage email, calendars, scheduling, and inbox organization
• Support meetings with notes, action items, and follow-ups
• Update tasks and projects in platforms like ClickUp, Asana, or Monday.com
• Create SOPs, templates, and process documentation
• Support light CRM updates, bookkeeping, and basic social media coordination
• Adapt to each client’s style and communicate clearly with client teams

Internal Support

• Assist Northern Primrose leadership with admin, scheduling, and documentation
• Keep internal tasks updated in ClickUp
• Help improve internal processes and workflows
• Participate in training and ongoing development

Tools

You’ll work in Microsoft 365, Google Workspace, ClickUp, Quickbooks, Asana, CRMs, Zapier, and other modern platforms. You do not need to know every tool today, but you should be comfortable learning new systems quickly.

Who You Are

This role may be a strong fit if you bring the following strengths.

Mindset & Soft Skills

• Resilient and steady when priorities shift
• Open to feedback and quick to apply it
• Teachable, curious, and motivated to grow
• Accountable, detail-oriented, and reliable
• Comfortable with technology and quick to learn new tools
• Professional, thoughtful, and trusted with confidential information

Skills & Experience

• Experience in administration, operations, customer service, or similar work
• Strong technical comfort and confidence in learning new systems
• Remote work and multi-client experience are assets
• ClickUp experience is a bonus
• A business or administration certificate or diploma is helpful, but not required

Hiring Process
Here’s what to expect after you apply. 

1. Application and self-rating.
2. 5-minute video submission - You will receive instructions on how to submit your video once you submit this application. Applicants are only considered once your 5-minute video is submitted within 2 business days.
3. 55-minute Comprehensive Interview
4. 55-minute Final Interview

Compensation

• $23/hour (with a structured four-level growth path within the company)
• Flexible PTO at 6% of the hours you work. You can use it for vacation, sick days, personal time, or mental health, your choice.
• $1,600 HSA after probation, prorated as applicable
• Equipment provided (company property): MacBook, second monitor, blazer, and pin.

Our Values

• Responsibility
• Integrity
• Impact
• Embrace the adventure

About Us Northern Primrose Consulting provides top-level operations support so our clients can focus on growing and scaling their businesses. We provide solutions to clients that aren’t ready for full-time support but recognize that they need to delegate their work in order to scale and grow. Northern Primrose prides itself on the health of the organization and promotes inclusion and fairness for all. We practice wellness at work by promoting office safety, personal and professional growth, learning opportunities, celebrations, employee activities and strong leadership.