Executive Assistant

ClipWinz is a short-form content distribution company helping brands and creators expand their reach across platforms like TikTok, Instagram Reels, and YouTube Shorts.

🎯 The Role

We’re looking for an Executive Assistant to work closely with the Founder of ClipWinz.

This role goes beyond managing calendars and inboxes. You’ll become a key partner in helping the business stay organised, focused, and moving forward.

You’ll be responsible for coordinating priorities, keeping projects on track, handling day-to-day executive support, and ensuring important tasks don’t get lost in the noise.

The ideal person is highly organised, resourceful, and comfortable taking ownership without needing constant direction.

🚀 What You’ll Do

• Manage the founder’s schedule and coordinate meetings
• Prioritise and organise communications across email and messaging platforms
• Keep track of important tasks, deadlines, and follow-ups
• Prepare meeting notes, action items, and internal documentation
• Organise files, reports, and operational processes
• Conduct research and gather information when needed
• Assist with travel planning and administrative tasks
• Help improve workflows and create more efficient systems
• Act as a central point of coordination across the business

👀 Who You Are

• Strong organisational and planning skills
• Excellent communication and attention to detail
• Ability to manage multiple priorities effectively
• A proactive approach to problem-solving
• Comfortable working independently and making decisions
• Professional, reliable, and highly trustworthy
• Strong sense of accountability and ownership
• Experience using Google Workspace, and AI tools

✨ You’ll Thrive Here If

• You enjoy creating order and structure
• You naturally think a few steps ahead
• You spot gaps before they become problems
• You thrive in a fast-moving environment

⚠️ You’ll Struggle Here If

• You struggle to adapt when priorities change
• You find it difficult to juggle multiple projects
• You prefer routine over variety
• You are uncomfortable taking initiative

🌍 Why Join ClipWinz?

• Work directly alongside the founder
• Significant autonomy and responsibility
• Opportunity to grow as the company grows
• Budget for growth and wellbeing
• Flexible hours