Executive Assistant (Hybrid)

About the Company

Busby Park Recruiting partners with top-tier law firms and prestigious organizations to connect exceptional talent with high-impact career opportunities. This opportunity is with a nationally recognized law firm known for its excellence, sophisticated client base, and collaborative culture. The firm offers a dynamic work environment, competitive compensation, outstanding benefits, and opportunities to support senior leadership at the highest level.

About the Role

The Executive Assistant will serve as the trusted right hand to the firm’s Co-Chair, providing strategic administrative support and ensuring the seamless management of daily operations. This highly visible role requires exceptional organizational skills, discretion, and the ability to manage complex schedules, travel arrangements, communications, and special projects in a fast-paced professional environment.

Job Functions

• Executive Support
• Calendar Management
• Travel Coordination
• Meeting & Event Planning
• Administrative Operations
• Client Relations
• Document Management
• Project Coordination

Key Responsibilities

• Provide high-level executive support to the firm’s Co-Chair.
• Manage complex calendars across multiple time zones and prioritize competing demands.
• Coordinate meetings, conferences, and executive-level appointments.
• Arrange detailed domestic and international travel itineraries and logistics.
• Prepare agendas, meeting materials, presentations, and correspondence.
• Draft, edit, and format documents using Microsoft Office and related software.
• Serve as a liaison between executive leadership, clients, attorneys, and internal departments.
• Manage special projects and ensure timely completion of assigned initiatives.
• Maintain confidentiality while handling sensitive business and client information.
• Develop a strong understanding of firm policies, procedures, leadership teams, and legal practice groups.
• Track deadlines, follow up on action items, and proactively identify potential scheduling or operational conflicts.

Qualifications

• Bachelor’s degree preferred but not required.
• Prior experience supporting senior executives, C-suite leaders, or rainmakers within large organizations.
• Experience in a top-tier law firm or corporate executive environment strongly preferred.
• Notary Public certification required.
• Entertainment industry exposure is a plus but not required.

Requirements

• Proven experience providing executive-level administrative support.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Adobe Acrobat, Litera Change Pro, and related business software.
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Ability to manage confidential information with professionalism and discretion.
• Strong problem-solving skills and proactive decision-making abilities.
• Ability to work effectively in a fast-paced, high-pressure environment.

Benefits

• Competitive Salary: $150,000 - $165,000 annually
• Hybrid Work Schedule
• Comprehensive Health and Wellness Benefits
• Discretionary Annual Performance Bonus
• Professional Development Opportunities
• High-Visibility Executive Support Role
• Collaborative and Prestigious Law Firm Environment
• Long-Term Career Growth Potential

Equal Opportunity Employer

The firm is committed to fostering an inclusive workplace and provides equal employment opportunities to all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected characteristic.