Admin Assistant

Administrative Support

Duration: Temporary Assignment (June 2026 – October 2026)

Position Overview

A nonprofit organization is seeking an Administrative Support professional to provide direct support to the Chief Compliance Officer/General Counsel. This role is ideal for someone with prior experience supporting attorneys, legal teams, or executives in a professional office environment. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments
• Prepare meeting agendas, minutes, correspondence, and other administrative documents
• Maintain filing systems and organize electronic and physical records
• Process invoices, timesheets, and expense tracking
• Route contracts and other documents for signatures and execution
• Assist with subpoenas, liens, document requests, and legal documentation
• Support meeting, event, and training logistics
• Provide administrative assistance to executive leadership as needed
• Communicate professionally with internal departments, Board members, and external stakeholders

Qualifications

• 2+ years of experience as a Legal Assistant, Legal Secretary, Administrative Assistant, or Executive Assistant
• Experience supporting an attorney, legal department, compliance team, or executive preferred
• Strong organizational and document management skills
• Proficiency with Microsoft Outlook, PowerPoint, Adobe Acrobat, and Microsoft Office
• Ability to handle sensitive and confidential information with discretion
• Strong written and verbal communication skills
• Bachelor’s degree or Paralegal Certificate preferred

Ideal Candidate

• Detail-oriented and proactive
• Comfortable working independently
• Strong follow-through and problem-solving skills
• Professional demeanor with excellent interpersonal skills
• Able to manage multiple priorities in a fast-paced office environment

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