Executive Assistant to CEO

A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the CEO. The person in the role currently has been there a long time and is returning to non-profit. Candidate must have a minimum of 7-10+ years of applicable C-level executive administrative support experience (open to industry!) and a Bachelor’s degree is required. Must also have experience with private aviation. Ideal candidates should be extremely polished and professional, smart, proactive, responsive, discreet/confidential, a self-starter, and possess a high IQ/EQ and excellent interpersonal and communication skills (both verbal and written). This is a great role for a traditional C-level EA or a star “up and comer” with applicable experience!

• Salary depends on experience (150-250k all-in comp package – base plus bonus). Great benefits, nice offices, etc.
• Hours are 8:30am-5:30pm, with flexibility/availability to work remotely after hours. Occasional weekend work may be required. Hybrid work schedule (Monday-Thursday in office, Fridays remote – but must be flexible to come in if needed on occasion.)
• FYI – This is a scent-free company (no scented perfumes or lotions).

Responsibilities:

• Provide high-level executive administrative support to the CEO.
• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar.
• Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared.
• Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings.
• Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
• Prepare, process, and submit expense reports using Concur.
• Draft, type, and edit emails and correspondence on behalf of executive.
• Field and vet telephone calls; greet clients and guests as needed; order catering for meetings when required.
• Work closely with the CEO’s Chief of Staff, personal assistant, family office and drivers.

Required Qualifications:

• Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!).
• Bachelor’s degree required.
• Experience with private aviation/travel coordination required.
• High IQ/EQ.
• Extremely polished and professional.
• Smart, proactive, eager.
• Flexible, responsive.
• Excellent interpersonal and communication skills (both verbal and written).
• Must be a self-starter and able to prioritize and multitask.
• Must be calm under pressure and able to work in a fast-paced environment.
• Confident and able to be assertive when needed.
• Must be able to recognize confidential information and maintain confidentiality.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.