Executive Assistant 2 (Confidential)

Description JOB APPLICATION PERIOD: 9/29/2026 - 10/12/2026 AT 4:00 PM (PST) OR UNTIL THE FIRST 125 APPLICATIONS ARE RECEIVED Position Information This is a Open Competitive recruitment to create an eligibility list for current and future openings. This current vacancy is a confidential position (monthly salary ranges from $6,368.34 to $7,958.11. The District may also elect to fill other classifications – of equivalent or lower salary level – from the resultant eligibility list. Expected work assignments will emphasis assisting an executive cabinet member with Board Of Education items, and interactions with directors and supervisors across multiple departments. In addition, incumbents utilize Board Of Education regulations, interprets California Education Code, and Personnel Commission rules to advise the supervising executive on various matters. Successful candidates are expected to work (8) hours/day, five (5) days/week, and twelve (12) months/year, and additional work hours as mandated by the supervising executive.

Duration Of Eligibility List Successful candidates will be placed on the eligibility list that will remain valid for six months from the date of approval by the Personnel Commission.

GENERAL PURPOSE Under general direction, performs varied, complex, sensitive and confidential office administrative and secretarial support functions for an executive cabinet member; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS Executive Assistant IIs are responsible for providing secretarial, administrative and support services to an executive cabinet level member and for coordinating work with the department directors and other staff to ensure a smoothly operating office in a highly sensitive and changing environment involving District board members and top executives. An incumbent performs complex, diverse and confidential duties in support of the executive cabinet member and associated department(s) directors in their interactions with the Superintendent, Board members, District department heads, community organizations, interest groups and the public.

• Executive Assistant II is distinguished from Executive Assistant I in that incumbents in the former class provide administrative and secretarial support to an executive cabinet level member. This support involves dealing with sensitive, confidential and complex issues of District-wide impact and regular interaction with board members and top executives and requires a thorough knowledge of District and executive cabinet member’s department and office policies and practices.
• Executive Assistant II can be designated as a confidential position, pending a specific statement of additional duties that details functions performed by the incumbent related to labor relations policies, future bargaining strategy, or anticipated changes based on collective bargaining agreements.

Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Provides secretarial and administrative support to an executive cabinet member; types and/or drafts memoranda, correspondence, board agenda materials and other documents and reports often of a highly sensitive and confidential nature; transcribes confidential correspondence and reports; ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness and compliance with District standards, policies and procedures.
• Reviews, proofreads and edits board agenda items; receives action items and memorandums for Board meetings from division departments and reviews items for accuracy; receives notices of donations to District or school sites; submits information to the Board for recognition; types and mails thank you letters from the Board president; drafts board action items, information and memos for review by division heads, Superintendent and Board members; gathers final board action and memos and submits to the Superintendent’s office for signature and submission to the Board; researches and gathers information on specific items.
• Maintains calendar for assigned executive cabinet member; coordinates, arranges and confirms meetings; screens requests for appo…