Executive Assistant

ROLE DETAILS

• Salary up to $110,000, dependent on experience
• Sydney
• ASAP start
• Full-time, 40 hours per week
• Flexible WFH arrangements as desired
• Initial temp-to-perm opportunity, with a genuine pathway to permanent employment for the right person

ABOUT THE COMPANY Join a respected, values-led member organisation known for its collaborative culture, strong sense of purpose and commitment to its people. You’ll work within a supportive and down-to-earth environment where flexibility, trust and work-life balance are genuinely valued. With a broader network and multiple career pathways, the organisation actively supports professional development, further study and internal growth.

About The Role This is a high-trust Executive Assistant role supporting a senior leader with the smooth running of their day, priorities and key commitments. You’ll take ownership of diary management, meetings, correspondence and follow-up, while acting as a trusted gatekeeper and point of coordination. Success will come from anticipating needs, exercising sound judgement and building positive relationships across a complex stakeholder environment.

DUTIES

• Manage a busy executive diary, scheduling priorities and protecting time effectively
• Coordinate meetings, agendas, papers, minutes, actions, catering and logistics
• Act as a trusted gatekeeper, managing requests and helping keep the executive on schedule
• Draft accurate correspondence, letters, briefings, reports and internal documents
• Monitor actions and follow up commitments arising from meetings and leadership decisions
• Coordinate travel, events, conferences, delegations and other executive logistics
• Manage sensitive information with a high degree of confidentiality and discretion
• Build strong relationships across internal teams, members and external stakeholders
• Anticipate priorities, identify potential issues and take initiative without waiting to be asked
• Maintain accurate records, files and administrative systems
• Provide practical administrative support across the wider office when required

SKILLS & EXPERIENCE

• Demonstrated experience supporting a CEO, executive, senior leader or equivalent in a complex organisation
• Exceptional diary management, prioritisation and organisational skills
• Strong minute-taking, correspondence and document preparation experience
• Excellent written communication skills and meticulous attention to detail
• Proven ability to handle sensitive and confidential information with discretion
• Strong interpersonal skills with the confidence to work across varied personalities and stakeholder groups
• High levels of judgement, tact and stakeholder awareness in a member-focused environment
• Ability to work autonomously, anticipate needs and proactively solve problems
• Advanced Microsoft Office 365 skills, including Outlook, Word, Excel, Teams and SharePoint
• Experience within a member-based, government, legal, not-for-profit, association or similarly complex organisation will be highly regarded

BENEFITS

• Salary up to $110,000, dependent on experience
• Genuine temp-to-perm pathway and long-term stability
• Flexible WFH arrangements and working hours
• 12 ADOs per year within the permanent employment arrangement
• Four weeks annual leave and generous personal leave provisions upon permanent conversion
• Mobile phone and computer provided
• Support for professional development, further study and upskilling
• Potential career pathways across a broader organisational network
• Supportive, down-to-earth culture with genuine work-life balance

OUR RECRUITMENT PROCESS At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.

Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2-3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role.

Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted. We ask that all interested candidates please apply online and wait to hear from us. Rest assured, we respond to every applicant, regardless of the outco…