Executive Assistant to CEO and COS

A recently founded firm in Williamsburg that matches C-level executives from prominent companies is looking for an Executive Assistant to the CEO and Chief of Staff. The role is 70% supporting the CEO and 30% COS. The company has been in business for 1.5 years and is profitable and VC-backed and currently has 5 employees. The role is 5 days in office.

About the Job:

• Drafting client and internal communications
• Coordinate and prioritize meetings
• Vet and prioritize emails
• Manage contracts and coordinate invoicing
• Maintain the CRM
• Maintain busy calendars and prioritize on executives’ behalf
• Compose and prepare confidential correspondence
• Prepare materials for meetings; internal and external
• Serve as the first point of contact for the executive office
• Follow SOPs/playbooks precisely, while spotting where they should be improved.
• Manage confidential communications.
• Plan events
• Coordinate complex travel arrangements and create itineraries
• Process expense reports
• Some off-hour availability required

About You:

• Minimum of 5 years of experience supporting a CEO
• BA/BS from a college or university
• Experience working at a startup
• Interested in growing with the company
• Curious – connect the dots
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Strong communication skills: written and verbal
• Comfortable with ambiguity and shifting priorities
• Using automation tools for efficiency
• Polished, professional demeanor and the gravitas to interact with high-level executives
• Outstanding communication skills

Salary, Benefits (medical, dental vision) paid 100% by the company, Paid Vacation