Executive Assistant

Overview:

Keysightis at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do.

Ouraward-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

Keysight Global Services helps customers get more from their test instruments throughout their lifecycles, from calibration and repair to technology refresh, asset management, consulting, and training. As an Executive Assistant on this team, you’ll help several leaders stay organized and keep important work moving. You’ll coordinate busy calendars and travel, prepare polished materials, support meetings and events, and follow through on the details that make a difference. You’ll work closely with colleagues across Global Services, use technology and AI tools to improve everyday workflows, and bring sound judgment, discretion, and initiative to a role where your contributions are visible every day.

This role offers a flexible hybrid work arrangement. Candidates must live within commuting distance of Keysight’s Santa Rosa office and be able to work on site as business needs arise, sometimes with little or no advance notice.

Responsibilities:

Executive Support and Coordination

• Provide dependable administrative support to the Director and other Global Services leaders, including VP support as assigned. Manage complex calendars, coordinate meetings, arrange domestic and international travel, and process expenses and purchase requisitions, including routing items for approval.
• Prepare and organize materials for leadership meetings, business reviews, and other executive activities. Track commitments and follow up on action items so priorities continue moving forward.
• Serve as a point of coordination among leaders, teams, and external stakeholders. Balance competing requests with attention to detail, sound judgment, and discretion.

Meetings, Communications, and Team Operations

• Coordinate leadership meetings, workshops, coffee talks, town halls, and other forums, including room bookings, catering, Teams setup, meeting notes, and action logs. Provide on-site support when needed.
• Create and polish presentations, newsletters, quarterly business review materials, and other communications. Maintain accurate organization charts and help keep SharePoint team sites, document libraries, and shared information organized.
• Support administrative projects and tracking needs, such as maintaining records of AI tool licenses and related costs.

Tools and Process Improvement

• Use Microsoft Office, Teams, SharePoint, Concur, and other business tools to carry out administrative work accurately and efficiently.
• Use approved AI tools, such as Microsoft Copilot, where appropriate to help prepare materials, organize information, and improve routine workflows while handling sensitive information with care.
• Identify practical ways to improve administrative processes, templates, and follow-up. Collaborate with other administrative professionals on coverage, events, and shared practices as team needs evolve.

Essential Capabilities

• Take ownership of work, anticipate needs, and understand how administrative support contributes to leaders’ and team priorities.
• Organize multiple workstreams, meet deadlines, and follow through on details with accuracy.
• Handle confidential information with integrity and sound judgment.
• Communicate clearly in writing and conversation and work effectively with people at different levels of the organization.
• Solve problems resourcefully, speak up constructively when needed, and work well with others.
• Learn new tools readily and apply them to day-to-day work. Support varied projects within the scope of the role.

Qualifications:

Required

• Typically, 3 or more years of relevant administrative or executive support experience, with demonstrated ability to coordinate calendars, meetings, travel, and competing priorities for senior leaders.
• Strong wor…