Executive Assistant to CEO

OUR STORY

From an idea in one man’s garage to an essential in every man’s shower, Every Man Jack was created to give men everywhere clean, effective personal care that stands up to any adventure.

Born in 2007 at the base of Mt. Tam, near the great redwood forests of Northern California, Every Man Jack was founded to fill a gap in the men’s care space. To remove the bravado and harsh chemicals that choked the industry, and focus instead on simple, clean products accessible to regular guys.

That belief is right in our name: the phrase “Every Man Jack” traces its origins back several centuries, when it meant “everybody without exception.”

Today it still means quality within reach. It stands for the man who fixes what’s broken, who builds, and who welcomes the unknown. We’re for the man whose routine belongs on the trail, in the surf, and under open skies. He’s ready for the next story worth remembering.

WHAT WE DO

Every Man Jack, a B Corp Certified Company, is a leader in the natural men’s grooming space, with a presence across major national retailers like Target, Walmart, Whole Foods, and Amazon.

We’ve experienced significant growth over the past several years and continue to add top talent to our growing roster.

Considering a host of recent initiatives, significant retail distribution opportunities, and high growth e-commerce initiatives, there is no shortage of exciting projects for the Every Man Jack team.

THE ROLE: EXECUTIVE ASSISTANT TO CEO

The Executive Assistant to the CEO is a trusted partner who protects the CEO’s time, anticipates needs, coordinates leadership and Board activity, and ensures commitments move forward. This role combines excellent executive administration with business judgment, discretion, and proactive follow-through. The EA serves as a central point of coordination for the CEO, helping ensure priorities are organized, communication is clear, and the CEO is prepared and supported to operate effectively.

KEY RESPONSIBILITIES:

EXECUTIVE SUPPORT

• Proactively manage the CEO’s complex calendar and scheduling, balancing business priorities, preparation time, travel, and internal/external commitments. Provide appropriate support with email organization and follow-up as requested.
• Anticipate the CEO’s needs and ensure appropriate materials, context, agendas, and logistics are prepared in advance of key meetings and commitments.
• Seamlessly manage logistics and strategic coordination of meetings across multiple locations and time zones.
• Provide project and administrative support for internal operational initiatives that drive efficiency, organization, and accountability.
• Coordinate project management, communication, and follow-up for CEO-directed initiatives, ensuring owners, timelines, and next steps are clearly tracked.
• Manage travel arrangements with impeccable attention to detail (cost, comfort, and productivity).
• Prepare both routine and confidential spreadsheets, reports, presentations and other complex documents in Excel/PowerPoint; Research and aggregate/consolidate information into summary reports.
• Reconcile credit card statements and submit expense reports for the Executive as well as manage other related budgets/expenses.
• Host executive’s visitors, clients and vendors.
• Perform administrative work responsibly and in a timely manner, exercising considerable independence and sound judgment in making decisions.
• Ensure the executive(s) has appropriate meals planned, tackling everything from delivery/pick-up to reservations.

LEADERSHIP TEAM (LT) + BOARD

• Coordinate and attend LT meetings; manage agendas and meeting materials, capture key decisions and action items, and track follow-up with accountable owners.
• Coordinate Board meetings and events, including scheduling, meeting materials, presentations, logistics, and communication with Board member EAs regarding travel and meeting coordination.
• Plan, execute, and manage agenda for all LT off-sites.
• Maintain strong working relationships across the Leadership Team and proactively flag scheduling, communication, or coordination issues that may require the CEO’s attention.

CULTURE

• Manage all Company Offsite planning, including site selection, meal/activity planning, logistics and budget, in conjunction with P&E and Culture Club.
• Partner with P&E and Culture Club to support company events, culture initiatives, and employee experiences, with a…