Executive Assistant

Job Summary

We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and ensure smooth daily operations. This role is vital in managing schedules, coordinating communications, and handling a variety of administrative tasks with professionalism and efficiency. The ideal candidate will bring strong office management skills, technical proficiency, and a proactive attitude to help our organization run seamlessly. If you thrive in a fast-paced environment and excel at multitasking, this is an exciting opportunity to contribute to our success! ***This role is required in person in Eagle Rock and/or Glendale area. Candidate must be located within 10 miles of one of these locations to be considered for the role.

Duties

• Manage complex calendars, schedule meetings, and coordinate appointments for executives
• Handle multi-line phone systems, screen calls, and direct inquiries with excellent phone etiquette
• Prepare, edit, and format documents using Microsoft Office suite including Word, Excel spreadsheets, and data entry tasks
• Organize files, maintain records, and ensure accurate filing systems are in place for easy retrieval
• Assist with office management duties such as ordering supplies, overseeing office equipment, and maintaining a professional front desk presence
• Support client communication efforts through professional correspondence and customer service interactions
• Utilize QuickBooks for basic bookkeeping tasks and expense tracking as needed
• Facilitate effective communication across departments by managing internal and external correspondence

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role with office management responsibilities
• Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook), spreadsheets, data entry, and general computer literacy
• Experience with QuickBooks or similar accounting software is preferred
• Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Bilingual abilities are a plus to support diverse client and team interactions
• Demonstrated customer service skills with professional phone communication and front desk experience
• Familiarity with multi-line phone systems, filing systems, and productivity software is essential
• Previous experience supporting executives or personal assistants is highly desirable

Join us to be part of an energetic team dedicated to excellence! We value proactive individuals who are eager to contribute their skills in a fast-paced environment while providing exceptional support. This paid position offers the opportunity to develop your career within a vibrant organization committed to growth and success.

Pay: $70,000.00 - $72,500.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Parental leave
• Vision insurance

Location:

• Glendale, CA 91203 (Preferred)

Ability to Commute:

• Glendale, CA 91203 (Required)

Work Location: In person