Executive Assistant

**Executive Assistant, Scheduling & Logistics to Leading CEO Onsite in Beverly Hills**

We’re looking for an Executive Assistant with 2+ years of experience whose superpower is calendaring. This role owns the day-to-day scheduling and logistical backbone for a fast-paced CEO - a heavy, high-volume calendar that requires someone who is always thinking 10 steps ahead, spotting conflicts before they happen, and building in buffer, travel time, and contingencies without being asked.

This is a fast-paced, detail-obsessed role within a creative organization. The right person is calm under pressure, moves fast, and treats the calendar like a living, breathing thing that needs constant tending - not a static list of appointments.

What You’ll Do

• Own and manage a high-volume, fast-changing calendar across professional and personal commitments
• Proactively identify scheduling conflicts, gaps, and inefficiencies before they become problems
• Build in realistic buffer time, travel time, and prep time around every meeting - anticipate what the Principal will need before, during, and after
• Coordinate complex, multi-party scheduling across internal teams, external partners, and personal contacts, often across time zones
• Manage day-of logistics: confirming locations, sending reminders, prepping materials, coordinating transportation
• Triage and prioritize competing scheduling requests in real time, using strong judgment about what matters most
• Keep meeting agendas, prep docs, and follow-ups organized so nothing falls through the cracks
• Communicate schedule changes clearly and quickly to all relevant stakeholders
• Partner closely with the Personal Assistant and other support staff to keep professional and personal logistics in sync
• Maintain a working knowledge of the Principal’s priorities, relationships, and preferences well enough to make smart scheduling calls independently

What You Bring

• 2+ years of experience as an Executive Assistant or in a high-volume coordination role
• A track record of managing complex, ever-changing calendars for a busy executive or principal
• Sharp anticipation skills - you naturally think several moves ahead and plan for what could go wrong
• Excellent judgment and the ability to prioritize and make decisions independently under time pressure
• Strong communication skills, both written and verbal, with a professional and polished tone
• Comfort with ambiguity and last-minute changes; you stay calm and adaptable when plans shift
• High attention to detail - nothing slips through
• Discretion and trustworthiness around confidential and sensitive information
• Proficiency with calendar and scheduling tools (Google Calendar, Calendly, etc.) and general tech fluency

Please submit a resume to be considered.